The simple answer is wholly reasonable, with the caveat that a communication
about welfare based upon goals is likely to be unexpected. Thus (common
sense again) it needs to be introduced as a confidential matter, and handled
with delicacy.
"Dear Fred, we see you want to stop being a nutter" is as unacceptable as
"Dear Fred, Before I start, let me explain that I have received your goals
statement, and one thing on it caught my eye. First I should tell you that
the information on the form is sensitive data, because it descries medical
information, and I want to assure you of the total confidentiality of this
matter. We can describe to you the security within which it is held if you
like. Second I wanted to make sure that you are aware...yadda yadda yadda"
is acceptable.
Tim Trent - Consultant
Direct: +44(0)1344 392644 Mobile:+44(0)7710 126618
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-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Steven Swinden
Sent: Friday, January 09, 2004 2:11 PM
To: [log in to unmask]
Subject: Re: [data-protection] DPO vs DDA
Andrew
You raise a particular example of a general question that I've had for some
time. I'm tending to the view that in HE the contract between institution
and student is far broader in terms of organisational activities to be
provided than we often assume. These days, the provision of student support
would be seen by many as being as integral as teaching sessions. Local
government clearly is constrained by the statutory limits on carrying out
individual functions, but I don't see why, within a University, the fact
that certain functions which are part of the contract are performed by
different organisational units (that it has arbitrarily created) prevents
sharing of personal data between them. For security purposes, and as good
practice, there is clearly a need to control who has access to what, but
that seems a different matter to internal non-disclosure.
The simple (?) answer to the point about purposes for which the data is
collected is that it is collected to enable you to fulfill your side of the
contract.
I wait to be shot at!
Steven
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