Isn't the underlying issue, that many manual personnel files would be
excluded under the Durant definition since they are often complied
chronologically rather than in a "structured" fashion. This would
therefore exclude (in general terms) them from DPA.
Obviously the FOI amendment changes that and, personally, I'm still
struggling to get my head round that !
I think we're going to stick with the basic split - if its personal and
about the applicant it's DPA, otherwise FOI - and wait till someone
complains that we're doing it wrong....
Donald Henderson
Information Security Manager
Perth & Kinross Council
-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Broom, Doreen
Sent: 21 December 2004 16:27
To: [log in to unmask]
Subject: [data-protection] FW: [Maybe Spam] [data-protection] SAR -
Employee Recs
***** This email was sent via the INTERNET *****
All
This is the actual wording in the article..............
D
> -----Original Message-----
> From: Broom, Doreen
> Sent: Tuesday, December 21, 2004 4:17 PM
> To: 'Scourfield, Brenda'
> Subject: RE: [Maybe Spam] [data-protection] SAR - Employee Recs
>
> Brenda
> It appears in Croners IT & E-Business management briefing:
>
> "The Government has stated that it will not change data protection law
> to give employees in the UK the right of access to their own employee
> records irrespective of whether the employer holds them on computer or
> not. The Govt has also decided neither to extend the protection of
> the data protection principles to all manual employee records nor to
> give the Scottish Parliament a say in whether or not employees of
> Scottish public authorities should be treated differently. "
>
> I have just advised someone they can make a data protection request to
> get information - I think we need clarification on this. The article
> also mentions Durant on the unstructured information and the IC's
> comment "following the Durant judgment it is likely that very few
> manual files will be covered by the provisions of the DPA".
>
> I think we need to get in touch with the OIC........
>
> D
> -----Original Message-----
> From: Scourfield, Brenda [SMTP:[log in to unmask]]
> Sent: Tuesday, December 21, 2004 3:46 PM
> To: Broom, Doreen
> Subject: RE: [Maybe Spam] [data-protection] SAR - Employee Recs
>
> ***** This email was received from the INTERNET *****
>
> Hi Dor,
>
> I'm interested in this one - we have a whole bundle of employee
> records waiting for a data subject to come in and view
> them..........Personnel didn't want to release them but we said they
> had to........
>
> Brenda
>
> Brenda Scourfield
> Team Leader
> I.T. Division
> Pembrokeshire County Council
> County Hall
> Haverfordwest
> SA61 1 TP
>
> Tel 01437 775380
>
> > -----Original Message-----
> > From: Broom, Doreen [SMTP:[log in to unmask]]
> > Sent: 21 December 2004 14:57
> > To: [log in to unmask]
> > Subject: [Maybe Spam] [data-protection] SAR - Employee Recs
> >
> > ***** This email was sent via the INTERNET *****
> >
> > I have just read an article that we cannot see our own employee
> > records. I thought we could or is it only after we have left our
> > employment? Been doing this job for how long and didn't know.
> >
> > Also, anyone any thoughts on when FOI comes in - someone has asked
> > me if they can ask Personnel/Human Resources if they can have sight
> > of the re-grading procedures. I would have thought this was OK but
> > there seems to be some doubt in Personnel. As always any help
> > appreciated.............
> >
> > Doreen
> > Doreen Broom
> > Access to Information Officer
> > Scottish Borders Council
> > Tel: 01835 826516
> > Fax: 01835 825041
> >
> >
> >
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