Gail, My immediate thought is that if someone only wants limited
information e.g. about exam marks, why would you send them down the SAR
route that requires a large amount of effort and cost on your part - I'd
just give them what they want (subject to whatever the regulations are
about such disclosures - discussed here before I think, see the archives)?
In response to the question about letting people know information is
available under DPA, I wouldn't go to the level of spelling out in detail
what is available, but there is an argument that it is unfair (breach of
the 1st principle) not to tell people about rights, of which they may not
otherwise be aware e.g. to know what personal data is held.
Chris
"G.M.Waters" <[log in to unmask]>@JISCMAIL.AC.UK> on 03/11/2004 10:46:29
Please respond to "G.M.Waters" <[log in to unmask]>
Sent by: This list is for those interested in Data Protection issues
<[log in to unmask]>
To: [log in to unmask]
Subject: [data-protection] Subject access
I am still 'holding the fort' on DP and have a subject access issue to
deal with.
The Act refers to 'a request in writing' and my understanding has been
that the DP Act or the expression 'subject access' do not necessarily
have to be mentioned if a request is clear enough (e.g in the case of
someone querying their exam marks who wants a breakdown of them).
Do you agree that even if current practice is not to routinely provide a
breakdown of exam marks, that if an individual asks for them, we should
advise that they have the right to them under the DP Act (& of course
provide them on receiving the fee and being satisfied as to identity),
even if they don't mention the DP Act or 'subject access'?
Gail Waters
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
All archives of messages are stored permanently and are
available to the world wide web community at large at
http://www.jiscmail.ac.uk/lists/data-protection.html
If you wish to leave this list please send the command
leave data-protection to [log in to unmask]
All user commands can be found at : -
http://www.jiscmail.ac.uk/help/commandref.htm
(all commands go to [log in to unmask] not the list please)
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
http://www.rac.co.uk
http://www.racbusiness.co.uk
http://www.bsm.co.uk
Any opinions expressed in this e-mail are those of the individual and not necessarily the company. This e-mail and any attachments are confidential to RAC and/or BSM and are solely for use by the intended recipient.
If you are not the intended recipient you must not disclose, copy or distribute its contents to any other person nor use its contents in any way.
If you have received this e-mail in error please forward a copy of this e-mail to "[log in to unmask]".
RAC Motoring Services: Registered England 1424399
VAT Reg No. GB 238640945
British School of Motoring: Registered England 291902
VAT Reg No. GB 239505847
Registered Office(s): 1 Forest Road, Feltham, TW 13 7RR
This e-mail and any attachments has been scanned for the presence of computer viruses. RAC/BSM accept no responsibility for computer viruses once this e-mail has been transmitted.
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
All archives of messages are stored permanently and are
available to the world wide web community at large at
http://www.jiscmail.ac.uk/lists/data-protection.html
If you wish to leave this list please send the command
leave data-protection to [log in to unmask]
All user commands can be found at : -
http://www.jiscmail.ac.uk/help/commandref.htm
(all commands go to [log in to unmask] not the list please)
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
|