Ben Cawley on 17 June 2004 at 15:49 asked:-
> there anyone out there who organizes the information into a
> report? And
> if so what format does the report take?
The volume and complexity of the data, together with time and cost issues
provide some constraints. (e.g. it is possible to deal with 10 sheets in a
different way to 10 reams.
The data has to be provided in a form intelligible by the data subject and
should include an interpretation of any codes, TLA's, field or other none
obvious meanings. For compliance with s.7(1(b)) a copy of the relevant
notification particulars would be included.
Ben Cawley on 17 June 2004 at 16:02 asked:-
> So what if information was held
> electronically in a relational database. How would you extract the
> information and how would it be presented?
Very sadly, even after 20 years of DP few computer applications seem to be
delivered with compliant DP SAR production functionality. Makes one wonder
why.
I used to provide a copy of each of the available printouts (where some of
the data was not printable a screen dump sufficed.) and maintained a set of
field codes and other abbreviations which enlarged as time went by or
practices changed, for each application.
I am not aware if any organisation use any of the RBDMS interrogation tools
to produce the material. I personally never came across that. Possibly the
cost of the tools were generally seen as an unnecessary cost to the
organisations function.
Ian W
> -----Original Message-----
> From: This list is for those interested in Data Protection
> issues [mailto:[log in to unmask]] On Behalf Of Ben Cawley
> Sent: 17 June 2004 15:49
> To: [log in to unmask]
> Subject: SAR Format
>
>
> Just a quick question to all you poor souls who have to deal with
> Subject Access Requests. Are you in anyway suppose to (or
> expected to)
> format the data you return to the data subject in a presentable manner
> or do you just return the data as is (after redaction of course). Is
> there anyone out there who organizes the information into a
> report? And
> if so what format does the report take?
>
> Thanks for any information in advance!
>
> Ben
>
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