Hi
Being relatively new to this, I was wondering if any of you could
provide some advice as to the practicalities of seaching for e-mails
within a large institution/organisation. I suspect many places still
have, for want of a better word, a mish-mash of e-mail storage
possibilities (main servers, sub-servers, personal machines) despite
working towards more uniform systems of e-mail management in light of
FoI. For instance, do you search centrally if possible? Do you go to
departments/units and ask them to search their own e-mails? Do you
approach the senders/recipients and ask them to provide their own copies
(relying largely on their honesty) or do you attempt to keep people with
direct input (as regards the data subject) out of the search process as
much as possible? Do you request that the data subject offers a list of
likely senders/recipients as part of the SAR? Do you do all of the
forementioned?
Many thanks
Jon Davies
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