>Yes, that's all perfectly reasonable, but I'm still unsure why you need to
keep that >data longer then the police are likely to be conducting the
enquiry. Is there >actually any "business need" to keep it past the point
that the police have >acknowledged receipt of the data?
Sorry, I obviously haven't been clear enough. In the cases I am thinking of
the police would not be involved at all. The Council has powers to mount
prosecutions itself. In certain cases (depending on the demands of the
legislation involved), following conviction, the police would require
information for recording on PNC. Otherwise the prosecution would be
nothing to do with the police at all.
>[1] I'm assuming here that you are the person responsible for DP in one
department of >the council, eg Council Tax Collection.
Nope. for my sins, I have DPA responsibility (plus FoIA, RIPA, CMA etc
etc...................) for the whole of the Council. When the Council
receives a SAR I contact all departments which might hold relevant data and
require them to provide me with that data - plus details of any exemptions
that they think might be applicable - within a given time. When I receive
the data and details of any exemptions (happily few and far between) I then
have to decide whether or not I think the exemptions claimed are valid and,
if necessary, arrange for discussions between chief officers to decide the
Council's position. Aren't I the lucky one :-)
Regards,
Graham
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