Doreen,
Our Policy allows personal use of email/internet within the following context.
Personal use
"We appreciate that you may occasionally need to use the system and/or the facilities for personal use and we expect you to use it responsibly. If at all possible, make it clear that you are representing yourself in a personal capacity. For example, indicate that the Email/telephone call is personal, not work related. Always follow the rules and guidance set out in this Electronic Communications policy and, particularly, ensure that your personal use of the system:
· does not take detract from your work responsibilities;
· does not incur any unwarranted expenses to the GHA; and
does not have a negative impact on the GHA in any way"
Plus all the usual stuff about not abusing system etc - extracts below:
1. Sending unsolicited Emails - spamming
2. Using corporate Email for purposes unrelated to your job
3. Circulating unsuitable or illegal material
4. Defaming, degrading or demeaning
5. Spoofing other people's Email accounts (pretending to send, or attempting to receive Email on behalf of others without their permission)
6. Opening or reading Email which has an unacceptable risk
7. operating a suitable Email-aware anti-virus system
8. Sending chain/pyramid letters.
I Moira
-----Original Message-----
From: Bill Smith [mailto:[log in to unmask]]
Sent: 21 August 2002 8:54
To: [log in to unmask]
Subject: Re: E-mail monitoring (again!!!)
Dear Doreen
Rewrite your email policy to allow staff personal use of email during lunch
and other breaks. The chances are that staff are using the system for
personal emails anyway, especially senior staff. Then there's the problem
of 'hybrids', when an email is part work, part personal. Nightmare, really.
Especially if you monitor for misuse. Are you really going to discipline
the chief exec for arranging a night out with an opposite number from
another authority?
Sort your monitoring statement out to take consideration of real criminal
activity etc. Then sack the surplus of Line managers who have nothing
better to do than look at their team's emails. The money saved on their
wages could be put to better use elsewhere.
Regards
Bill Smith
-----Original Message-----
From: Broom, Doreen [mailto:[log in to unmask]]
Sent: 20 August 2002 14:49
To: [log in to unmask]
Subject: [data-protection] E-mail monitoring (again!!!)
All
The Council presently have an e-mail Policy in place stating that monitoring
of e-mail may take place. The problem is that some Departments allow their
staff minimal use of e-mail for personal use whereas some adhere to the
rules and do not allow monitoring. Obviously, should there be a
disciplinary case and say someone is sacked I feel that this leaves the
Council open to litigation.
The group involved in these discussions have now decided that to ensure that
employees are not using the e-mail for personal use that their Line Managers
should have (Editor/Reviewer) rights to their staff's e-mails. This is all
good and well but staff do have rights to contact their Union reps either by
e-mail or telephone - how do we stand therefore if an employee has a
grievance with his Line Manger and may have referred to him in
communications with the Union rep. I feel that these rights should not be
taken away but yet again this e-mail thing gives us more grey areas.
Anyone any views....
Doreen Broom
Access to Information Officer
[log in to unmask]
Tel: 01835 826516 (Direct Line)
**********************************************************************
This email is privileged, confidential and subject to copyright.
Any unauthorised use or disclosure of its content is prohibited.
The views expressed in this communication may not necessarily
be the views held by Scottish Borders Council
**********************************************************************
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
All archives of messages are stored permanently and are
available to the world wide web community at large at
http://www.jiscmail.ac.uk/lists/data-protection.html
If you wish to leave this list please send the command
leave data-protection to [log in to unmask]
All user commands can be found at : -
www.jiscmail.ac.uk/user-manual/summary-user-commands.htm
(all commands go to [log in to unmask] not the list please)
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
All archives of messages are stored permanently and are
available to the world wide web community at large at
http://www.jiscmail.ac.uk/lists/data-protection.html
If you wish to leave this list please send the command
leave data-protection to [log in to unmask]
All user commands can be found at : -
www.jiscmail.ac.uk/user-manual/summary-user-commands.htm
(all commands go to [log in to unmask] not the list please)
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
----------------------------------------------------------------------------
Disclaimer:
This message is intended only for use of the addressee. If this message
was sent to you in error, please notify the sender and delete this message.
Glasgow City Council cannot accept responsibility for viruses, so please
scan attachments. Views expressed in this message do not necessarily reflect
those of the Council who will not necessarily be bound by its contents.
----------------------------------------------------------------------------
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
All archives of messages are stored permanently and are
available to the world wide web community at large at
http://www.jiscmail.ac.uk/lists/data-protection.html
If you wish to leave this list please send the command
leave data-protection to [log in to unmask]
All user commands can be found at : -
www.jiscmail.ac.uk/user-manual/summary-user-commands.htm
(all commands go to [log in to unmask] not the list please)
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
|