Dear Doreen
Rewrite your email policy to allow staff personal use of email during lunch
and other breaks. The chances are that staff are using the system for
personal emails anyway, especially senior staff. Then there's the problem
of 'hybrids', when an email is part work, part personal. Nightmare, really.
Especially if you monitor for misuse. Are you really going to discipline
the chief exec for arranging a night out with an opposite number from
another authority?
Sort your monitoring statement out to take consideration of real criminal
activity etc. Then sack the surplus of Line managers who have nothing
better to do than look at their team's emails. The money saved on their
wages could be put to better use elsewhere.
Regards
Bill Smith
-----Original Message-----
From: Broom, Doreen [mailto:[log in to unmask]]
Sent: 20 August 2002 14:49
To: [log in to unmask]
Subject: [data-protection] E-mail monitoring (again!!!)
All
The Council presently have an e-mail Policy in place stating that monitoring
of e-mail may take place. The problem is that some Departments allow their
staff minimal use of e-mail for personal use whereas some adhere to the
rules and do not allow monitoring. Obviously, should there be a
disciplinary case and say someone is sacked I feel that this leaves the
Council open to litigation.
The group involved in these discussions have now decided that to ensure that
employees are not using the e-mail for personal use that their Line Managers
should have (Editor/Reviewer) rights to their staff's e-mails. This is all
good and well but staff do have rights to contact their Union reps either by
e-mail or telephone - how do we stand therefore if an employee has a
grievance with his Line Manger and may have referred to him in
communications with the Union rep. I feel that these rights should not be
taken away but yet again this e-mail thing gives us more grey areas.
Anyone any views....
Doreen Broom
Access to Information Officer
[log in to unmask]
Tel: 01835 826516 (Direct Line)
**********************************************************************
This email is privileged, confidential and subject to copyright.
Any unauthorised use or disclosure of its content is prohibited.
The views expressed in this communication may not necessarily
be the views held by Scottish Borders Council
**********************************************************************
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
All archives of messages are stored permanently and are
available to the world wide web community at large at
http://www.jiscmail.ac.uk/lists/data-protection.html
If you wish to leave this list please send the command
leave data-protection to [log in to unmask]
All user commands can be found at : -
www.jiscmail.ac.uk/user-manual/summary-user-commands.htm
(all commands go to [log in to unmask] not the list please)
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
All archives of messages are stored permanently and are
available to the world wide web community at large at
http://www.jiscmail.ac.uk/lists/data-protection.html
If you wish to leave this list please send the command
leave data-protection to [log in to unmask]
All user commands can be found at : -
www.jiscmail.ac.uk/user-manual/summary-user-commands.htm
(all commands go to [log in to unmask] not the list please)
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
|