Sounds like employer notifying employees of how their emails might be
monitored - as under RIPA 2000. As long as you have a clear policy on
email use (sounds like you do) then you can monitor in order to
investigate/detect unauthorised use.
On Wed, 3 Jul 2002 12:05:31 +0100 Fiona Musgrave
<[log in to unmask]> wrote:
> This e-mail was sent to all staff from our HR Manager. Any comments?
>
> NOTE TO ALL STAFF AND MEMBERS
>
>
> USE OF COUNCIL EMAIL FACILITY
>
> As you are aware, the Council's policy allows staff to utilise the email
> facility for occasional and reasonable personal use. You should also be
> aware that the Council's Email and Internet Policy states that emails may be
> inspected by the Council at any time and without notice.
>
> The IT Unit have recently upgraded their email monitoring software. This
> new software has the potential to check all email attachments for
> inappropriate content.
>
> >From 8 July 2002, any email highlighted by the software as possibly having
> inappropriate content will be opened and examined.
>
> It is accepted that anyone on email has limited control over what they
> receive on an unsolicited basis and it is not proposed that any action be
> taken against anyone receiving such email. You can, nevertheless, take the
> following simple steps to minimise the problem:
>
> 1. Take care when giving out your email address.
>
> 2. Ensure that friends and colleagues are aware that you do not want to
> receive offensive, vulgar or other inappropriate emails.
>
> 3. If you receive such an email delete it immediately and delete it
> from your "deleted" folder. Never be tempted to send it on to other friends
> and colleagues. Remember it may be highlighted by the filtering software.
> Tell the sender you do not to send you any similar emails in future.
>
> 4. Familiarise yourself with the email and internet policy which can be
> accessed through Public Folders/All Public Folders/TC&CE/Personnel/Personnel
> Policies .
>
> I must stress that there is no intention to pry into peoples personal emails
> but the Council has a responsibility to ensure that the system is not being
> used for illegal or inappropriate transmission of emails. The Council
> reserves the right to monitor the use of the system.
>
> If the current arrangement for staff access to the Council's system for
> occasional and reasonable personal use is to be maintained it is in
> everyone's interest to ensure that the facility is not abused.
>
> Such misuse of the system and failure to adhere to the Internet and Email
> Policy may lead to disciplinary action.
>
>
> Fiona Musgrave
> DP Officer
> Carlisle City Council
> 01228 817258
>
>
>
> ________________________________________________________________________
> This e-mail and its attachments have been created in the knowledge that e-mail is not a 100% secure communications medium. Please be aware of this when replying.
>
> The views and opinions expressed by the author are not necessarily those of Carlisle City Council.
>
> This e-mail and its attachments may include confidential information and is solely for use by the intended recipient(s). If you have received this e-mail and its attachments in error please notify the sender immediately delete them and do not disclose, copy, distribute or retain any part of them.
>
> Carlisle City Council has scanned this e-mail and its attachments to ensure that they are virus free. The Council can take no responsibility if a virus is actually present and you are advised to make the appropriate checks to confirm that they are virus free.
>
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-------------------
Rebecca Hughes
Administrative Officer (Data protection)
Ext. 3355
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