Neil,
The statement provides virtually no information whatsoever, and is of little
value. "Employment purposes" is hopelessly broad and ill-defined.
At a minimum, it should say that the information is being collected and will
be used solely to evaluate qualifications for employment and reach a hire/no
hire decision, to meet government/legal requirements (if true), and to
populate an employment record in the event of a hire. It would be better if
it also addressed the retention period and referred the applicant to a
fuller statement of how applicant information is collected, used and
retained and/or purged by the Council.
Recognizing that space on forms is often limited, a referential approach may
be necessary. The Hong Kong code of practice for employers recommends the
same with respect to newspaper advertisements: rather than providing notice
in the limited space available in most ads, applicants can be provided with
contact information for obtaining a full notice statement.
Don
* * * * * * * * * * * * * * * * * * *
Dr. Donald F. Harris
President, HR Privacy Solutions, Ltd.
1202 Lexington Avenue, Suite 318
New York, NY 10028
Phone/Fax: (212)396-1184
E-mail: [log in to unmask]
Website: www.hrprivacy.com
* * * * * * * * * * * * * * * * * * *
-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]]On Behalf Of Neil Chadwick
Sent: Friday, January 18, 2002 9:11 AM
To: [log in to unmask]
Subject: Job application statement
We are changing our job application forms and so now is a good time to check
we
have the correct statement on them with regard to fair processing. Can
anyone
see a problem with "The information you provide on this form will be
collected,
retained and processed for employment purposes only and for no other
reason."?
It seems a bit short, but the term "employment purposes" covers quite a lot
when you think about it. Has anyone any comments or better suggestions?
Neil
___________________________
Neil Chadwick
Information Security Manager
Stoke-on-Trent City Council
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