My law department wants to improve its system for reporting student seminar performance by making available to Faculty on a secure intranet on-line forms with the following data:
1. student name
2. student photograph
3. name of student's adviser
The rest of the form is blank space.
The intention is to download the form and write comments about the student in question manually. The paper forms will be given to the student's adviser to be communicated to the student. At present we use blank forms and have to add the student's name and adviser. This is very time consuming as the details are not easily found. Some people also paste a photograph of the student on the form to jog their memory.
Our registry has difficulty with the new arrangement on the grounds that all staff in the University will have access to the student photographs i.e. not just members of the Law School. The ground of objection is data protection.
If students agree to have their photograph on an intranet to which staff outside the Law School have access will we avoid data protection problems? Would it make any difference if we could find technical means of limiting access to the forms/photographs to Faculty in the Law School?
Any advice would be appreciated
Rosemary Pattenden
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