We had a very similar case in Exeter involving a member of staff who
discovered that notes had been kept on his file concerning a complaint
made against him by a student. The complaint never really materialised
and the member of staff was thus exonerated and yet the note on the
file remained (for almost a year after the case was dropped). I felt
that this was contrary to priciple 3 - not sure about time limits
though.
Rebecca
On Wed, 6 Feb 2002 13:38:53 -0000 "Broom, Doreen"
<[log in to unmask]> wrote:
> All
> A person has been investigated for mis-use of e-mail. Anyway, to cut a long
> story short...they were totally exonerated and no disciplinary action was
> taken but felt counselling was required (which entailed a meeting with the
> person just to say not to do it again). A letter basically consisting of
> the above was sent to the person. Anyway, it was announced at the meeting
> that a copy of the letter and investigatory report was held on file. The
> person concerned feels that this is what happens when disciplinary action is
> taken and feels unhappy about a letter/report remaining on file. He was
> told that this was just in case a similar incident should happen and it
> merely contained a copy of the result of the investigatiion i.e. that no
> disciplinary action was to be taken. The person concerned feels that this
> may be used in future should there be a similar incident - which is
> unlikely.
> My question is - is this correct procedure and if so, should there be a time
> limit for removal of such information?
> Doreen Broom
> Data Administrator
> Scottish Borders Council
> Council HQ
> Newtown St.Boswells
> Melrose
> Borders TD6 0SA
>
> Tel: 01835 826516
> e-mail: [log in to unmask]
>
>
>
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Rebecca Hughes
Administrative Officer (Data protection)
Ext. 3355
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