Hi Doreen
After looking at the OIC and Health and Safety advice I reckon its
reasonable to have a policy that data subjects are informed about Violent
warning markers or PVP markers unless there is real concern that notifying
the DS is likely to endanger staff. For a notification to a DS to be
withheld the case would have to be referred to Senior management. The use
of markers of this kind should be restricted so that only certain staff are
authorised to add them and access is restricted to staff with a genuine
need to know. Also there should be a system in place to ensure markers
are reviewed and deleted in an agreed time.
Colette Healiss
IT Strategy and Regulation
St Helens Council
Town Hall
Victoria Square
Telephone 01744 456052
"Broom, Doreen"
<[log in to unmask] To: [log in to unmask]
V.UK> cc:
Sent by: This list is Subject: Violent Warning Marker System
for those interested (Again!!!!)
in Data Protection
issues
<data-protection@JISCM
AIL.AC.UK>
15/10/2002 16:33
Please respond to
"Broom, Doreen"
All
I would be most grateful for any feedback you can give me on this issue.
Our Revenues & Benefits Section (Head of Service) has been liaising with me
in connection with the above. Basically, he is refusing to allow his
members of staff to sign any letters informing individuals that their name
has been added to such a list. I have stressed that this is in fact the
law
as you have to tell people what information we are holding etc. I can
understand their fears though as you can get some very violent people. The
feeling is that this may antagonise the individuals further. Although some
Departments feel that they are ok with this.
Can anyone tell me if there have been further incidents as a result of them
informing individuals that their name has been put on such a list.. Any
help would be greatly appreciated - (back-up).
Doreen Broom
Access to Information Officer
[log in to unmask]
Tel: 01835 826516 (Direct Line)
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