Peter
No, I dont think so. I can't quote you chapter and verse of the Act, but
its not really an 'in case' is it? Its something of direct relevance to an
employee's job, and therefore needs to be kept, much as appraisal details,
records of other training courses attended, etc, also need to be kept for
all employees. I'd say its of on-going relevance to their job. After all,
as a responsible organisation, you would want to make sure that you had
trained all your employees in the DPA, and be able to prove this, before
letting them loose with your data. Many organisations will also want to be
able to prove they had trained identifiable employees, to minimise the risk
to themselves of any complaint under the DPA, should a particular employee
do something which infringes on the Act.
Neil Wingrove
Business Development Manager
Easy i - from information to understanding
44 1926 854111
44 1926 854222
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-----Original Message-----
From: Peter Wilson [mailto:[log in to unmask]]
Sent: 01 March 2001 16:01
To: [log in to unmask]; [log in to unmask]
Subject: Re: Making staff aware of their obligations
Neil,
Does'nt keeping info "in case" not infringe some part of this new DP act??
Peter
Peter Wilson
Data Protection Officer
University of Paisley
>>> Neil Wingrove <[log in to unmask]> 03/01/01 03:49pm >>>
Owen
We have been working with organisations, both in the commercial sector and
in the local authority/educational sector for a while now, with the aim
precisely of providing auditable data protection act training. We have a
solution, called Handle With Care, which is a computer-based training
course, working either over an intranet or network, to deliver training in
this issue to all staff. The management system behind the program allows
administrators to monitor exactly who has gone through the program, how far
they got, and how much they understood. This can then be kept on file by
the organisation, in case of later disagreement, to prove that training did
take place, and that the employee concerned did understand the Act. I can
send you, and anyone else, some more details, if you are interested.
Neil Wingrove
Business Development Manager
Easy i - from information to understanding
44 1926 854111
44 1926 854222
[log in to unmask]
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-----Original Message-----
From: Owen Bristow [mailto:[log in to unmask]]
Sent: 01 March 2001 14:19
To: [log in to unmask]
Subject: Making staff aware of their obligations
Does anyone have any advice or good ideas about ways of making staff
(and students) aware of their obligations under the Act in such a way
that they can't claim they 'didn't know' at a later occasion? Has anyone
implemented such a method in a higher education setting yet?
We are working on the usual methods of informing staff and students of
their obligations: intranet, posters, at induction for new staff, staff
development events etc. but are pondering how to ensure full coverage
and avoid the 'didn't know' syndrome.
Regards.
Owen Bristow
Bolton Institute
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