At Wolverhampton we give employee's the opportunity to view their personal
file whenever they want after application to the Personnel department, I try
to leave this to local arrangements and not class them as section 7
requests.
However when an employee has requested their full file in hard copy form, I
as the DP Officer have completed under the DP legislative rules. At the
moment the Council does not charge at all for SAR's regardless of the
originator.
Paul Couldrey
Data Protection Officer
Wolverhampton City Council
-----Original Message-----
From: Hodgetts, Jonathan
[mailto:[log in to unmask]]
Sent: 29 August 2001 12:20
To: [log in to unmask]
Subject: Charging for Employee Subject Access requests
Sensitivity: Confidential
My company is considering if to charge employees for Subject Access requests
for viewing their own personnel files (hard copy in a relevant filing
system) under the Data Protection Act 1998 and I would be interested to know
what other organisations are proposing.
I would be grateful if members of this group would share their own
organisations policy in this area. Please do email me off line if you
prefer and I will then publish the results to the whole group.
In my own company, we would probably donate any £10 fees collected to
charity anyway (we would not aim to make money from our own employees), but
are drawn towards charging to minimise the number of access requests.
Jonathan Hodgetts
Information Security Manager
The MCPS-PRS Alliance Limited
E-mail: [log in to unmask]
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