I agree that the data controller is the association but why does the
Uniiversity need to register/notify anything unless it becomes a joint
controller?
Gail Waters
DP Coordinator
Open University
> -----Original Message-----
> From: Trent,Tim [SMTP:[log in to unmask]]
> Sent: 14 August 2001 08:50
> To: [log in to unmask]
> Subject: Re: Professional Associations - Honorary Officers -
> Databases - W hose is what?
>
> My view is that the academic is the responsible person, the Data
> Controller,
> within the association. The association must make correct registrations,
> and it is the joint and several responsibility of the academic and the
> association to make a new entry when a new data controller is appointed.
>
> The university must also be AWARE of the existence of the database, and
> must
> have a suitable declaration of data use registered with the Data
> Protection
> office in order to ensure that THEY do not fall foul of any investigation
> into data misuse.
>
> _____________________________________________________________
> Tim Trent
> Chief Privacy Officer EMEA
> Gartner
> EMEA Marketing, Tamesis, The Glanty, Egham, Surrey, United Kingdom,
> TW20 9AW
> Switchboard +44 (0)1784 431 611, Direct Line +44 (0)1784 267 335, Mobile
> +44 (0)7710 126 618
> Visit our home on the web: http://www.gartner.com
>
> Please note that my direct line has changed to +44 (0)1784 267 335.
> Please update your records to reflect this.
>
>
> -----Original Message-----
> From: Data Protection Officer [mailto:[log in to unmask]]
> Sent: 13 August 2001 12:26
> To: [log in to unmask]
> Subject: Professional Associations - Honorary Officers - Databases -
> Whose is what?
>
>
> Hi,
>
> Background: An academic becomes the honarary secretary of a professional
> Association. The academic wants to build up a database of members
> [including
> potential members] of the Association. The database will be
> installed/maintained on University equipment as long as the acedemic both
> remains the honorary secretary and remains employed at the University -
> after that, it will presumably be passed on to the next honorary secretary
> or the next University.
>
> Question(s):
> 1 Who in DP terms owns, and is responsible for, the data base? The
> University, the Association, the academic, or both or all of them? My
> guess
> is te Association.
> 2 Presumably the academic could be considered as the data
> controller?
> Or is he the data processor?
> 3 Is the University, and the honorary secretary, just the data
> processor with the Association as the data controller?
> 4 Is it the Association that registers the database?
>
> Any advice/comments appreciated.
>
> David.
> ----------------------------------------
> David Fildes
> Data Protection Officer
> Room 650
> Gilbert Scott Building
> University of Glasgow
> Glasgow
> G12 8QQ
> tel: (0141) 330 5146/3111
> fax: (0141) 330 4920
> <http://www.gla.ac.uk/dataprotection/>
> ----------------------------------------
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