One option of making sure all STAFF received a copy of the policy is, perhaps to enclose the document in a envelope or paperclipped to their wage slips. This would ensure that you target all staff including full time, part time, temporary and sessional workers and also contactors who may also have access to the internet via your organisations P.C's.
As for STUDENTS, if you are concerned about the paper option, you might want to do some progamming so that each time a student logs into the computer they are automatically directed to the "Policy" page. Once a student has accessed it, this would be logged and would not automatically direct them to the page again, unless they manually requested it themselves.
Just some thoughts!
Paula
>>> Mary Clare <[log in to unmask]> 14/06/01 14:23:34 >>>
Dear Sir/Madam
Sian Nash, Assistant Bursar and Head of Data Protection Office
within the University of Manchester has asked me to contact you for
guidance.
Most staff and students at the University of Manchester have access
to email and the www.
The Data Protection Act/RIP Act provides guidance on monitoring
email and www use and we have a policy in force which complies with
the Act and which is displayed on the university intranet site.
Unfortunately, not everybody using the systems will access the
intranet site and we would like to make everybody aware that it may
be necessary to monitor usage and intercept where and when
necessary. (This would only be in extreme cases).
Do you have any suggestions to offer on how we may bring this to the
forefront and advise all users that monitoring and interceptions may
take place.
It has become apparent after speaking to other members of staff, that
although we have included this information in the university's
policies and procedures, not everybody is aware of it.
You will appreciate the size of the University (as with most
universities). How do we get the message to 10,000+ people/users
effectively and simultaneously.
We have come up with a few suggestions but it seems to big a job. Is
there any easy way that you can advise universities about.
Thank you
MARY CLARE
FINANCE DEPARTMENT
UNIVERSITY OF MANCHESTER
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