This was my first ever SAR but the person requesting the data is an IT
specialist and knows exactly what the codes are as he probably designed the
forms.
I take your point though - does that mean that I should be explaining all
codes on any SARs.
Doreen
> -----Original Message-----
> From: [log in to unmask] [SMTP:[log in to unmask]]
> Sent: 06 March 2001 15:24
> To: [log in to unmask]
> Cc: [log in to unmask]
> Subject: Re: FW: Fees for subject access
>
> In a message dated 06/03/2001 15:04:44 GMT Standard Time,
> [log in to unmask] writes:
>
> << > I work for a local authority. Recently we had a SAR from an
> employee.
> We
> > answered his SAR (charged him £10) - the amount of paperwork was very
> > large and the amount of time gone into producing this paperwork for all
> > Departments was excessive and well in excess of the £10 charge.
> Anyway,
> > the employee has since written back (obviously having looked at the DP
> > Act) and has demanded further info e.g. codes/abbreviations to be
> > explained as well as many other documents. The amount of work has
> really
> > been quite extensive and we have agreed that a representative from our
> > Financial Services Department will meet with the employee and explain
> all
> > codes to him. My feeling is where do we draw the line and say that
> this
> > is disproportionate effort. >>
> --------------------------------------------------
> No, it isn't disproportionate effort. There has always been a requirement
>
> within Data Protection legislation that the subject access request data>
should be supplied in "intelligible form" - any codes and abbreviations
> used
> should be explained at the outset, and not just to those that read up on
> the
> Act and specifically request explanation.
>
> Ian B
> MD
> Keep IT Legal Ltd
> Please Note: The information contained in this document does not replace
> or
> negate the need for proper legal advice and/or representation. It is
> essential that you do not rely upon any advice given without contacting
> your
> solicitor. If you need further explanation of any points raised please>
contact Keep I.T. Legal Ltd at the address below:
>
> 55 Curbar Curve
> Inkersall, Chesterfield
> Derbyshire S43 3HP
> (Reg 3822335)
> Tel: 01246 473999
> Fax: 01246 470742
> E-mail: [log in to unmask]
> Website: www.keepitlegal.co.uk
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