In a message dated 06/03/2001 15:04:44 GMT Standard Time,
[log in to unmask] writes:
<< > I work for a local authority. Recently we had a SAR from an employee.
We
> answered his SAR (charged him £10) - the amount of paperwork was very
> large and the amount of time gone into producing this paperwork for all
> Departments was excessive and well in excess of the £10 charge. Anyway,
> the employee has since written back (obviously having looked at the DP
> Act) and has demanded further info e.g. codes/abbreviations to be
> explained as well as many other documents. The amount of work has really
> been quite extensive and we have agreed that a representative from our
> Financial Services Department will meet with the employee and explain all
> codes to him. My feeling is where do we draw the line and say that this
> is disproportionate effort. >>
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No, it isn't disproportionate effort. There has always been a requirement
within Data Protection legislation that the subject access request data
should be supplied in "intelligible form" - any codes and abbreviations used
should be explained at the outset, and not just to those that read up on the
Act and specifically request explanation.
Ian B
MD
Keep IT Legal Ltd
Please Note: The information contained in this document does not replace or
negate the need for proper legal advice and/or representation. It is
essential that you do not rely upon any advice given without contacting your
solicitor. If you need further explanation of any points raised please
contact Keep I.T. Legal Ltd at the address below:
55 Curbar Curve
Inkersall, Chesterfield
Derbyshire S43 3HP
(Reg 3822335)
Tel: 01246 473999
Fax: 01246 470742
E-mail: [log in to unmask]
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