> -----Original Message-----
> From: Broom, Doreen
> Sent: 06 March 2001 09:22
> To: 'Andrea Owen'
> Cc: [log in to unmask]
> Subject: RE: Fees for subject access
>
> I work for a local authority. Recently we had a SAR from an employee. We
> answered his SAR (charged him £10) - the amount of paperwork was very
> large and the amount of time gone into producing this paperwork for all
> Departments was excessive and well in excess of the £10 charge. Anyway,
> the employee has since written back (obviously having looked at the DP
> Act) and has demanded further info e.g. codes/abbreviations to be
> explained as well as many other documents. The amount of work has really
> been quite extensive and we have agreed that a representative from our
> Financial Services Department will meet with the employee and explain all
> codes to him. My feeling is where do we draw the line and say that this
> is disproportionate effort.
> Doreen Broom
> Data Administrator
> Scottish Borders Council
> Council HQ
> Newtown St.Boswells
> Melrose
> Borders TD6 0SA
>
> Tel: 01835 824000
>
>
> -----Original Message-----
> From: Andrea Owen [SMTP:[log in to unmask]]
> Sent: 05 March 2001 23:36
> To: [log in to unmask]
> Subject: Re: Fees for subject access
>
> Have noted that £10 is the going rate, but that it can be waived. Seems
> that the charge should reflect the administrative burden of producing the
> requested data, however, the code mentions that the employer is entitled
> to make judgements on the level of administrative burden to take on, but
> that it should be proportionate to the likely benefit which would accrue
> to the individual as a result of the request.
>
> However, I am attached to a public sector organisation and they do not
> charge (for the moment at least).
>
>
>
> -----Original Message-----
> From: Peter Wilson [SMTP:[log in to unmask]]
> Sent: 02 March 2001 17:10
> To: [log in to unmask]
> Subject: Re: Fees for subject access
>
> Gail,
> For Educational records (Schedule 11& S68(1)) no access fee may be charged
> unless a permanent copy of the info is provided. Photocopy (or other)
> fees for permanent copy , I believe, can be charged up to £50 (sliding
> scale etc.). (I have been looking, unsuccessfully, for where I read this
> - others on list may be able to shed some light)
> I can also see both points of view on charging - for what its worth - we
> do not charge.
> Peter
>
> Peter Wilson
> Data Protection Officer
> University of Paisley
>
> >>> <[log in to unmask]> 03/02/01 04:40pm >>>
> Am I right in thinking there is no provision for making a charge for
> copying
> manual data (except for certain school records)? I am quite kken on
> dropping
> charges altogether but others here refer to the amount of work involved
> and
> wish to retain a fee to deter frivolous requests. They say that other
> (unspecified) organisations are making a charge for copying but if I am
> right, this is unlawful?
> Gail Waters
> DP Coordinator
> Open University
>
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