Dear All,
Additions to Matthew's list:
You could try The Home Office FOI and DP unit at
www.homeoffice.gov.uk.foi/foidpunit. The Lord Chancellor's Department at
www.lcd.gov.uk/foi/foidpunit
The PRO's website has various resources on records management policy,
including the Lord Chancellor's Code Of Practice and guidance on electronic
records. A member of Records Management team at the PRO gave an
introductory talk to interested members of staff some months ago, with a
workshop involving 'FOIA' case studies.
Our organisation, as a NDGB, has submitted a draft publication scheme to
the Information Commissioner and internally there are training courses
planned for managers, records staff and records liaison officers.
My general feeling is that FOI will bring about large changes in the
culture of dealing with records, members of the public and information
requests. Staff will need proper training in how to deal with requests
under FOIA, fees structures, what you can and can not ask of persons making
enquiries and the exemptions which can be applied.
A long haul but worth planning for now.
Regards
Dr. Mark Minion
Research & Enquiries Officer
(01908) 35 3821
"Stephenson,M"
<M.Stephenson@ To: [log in to unmask]
LSE.AC.UK> cc:
Subject: Re: Freedom of Information Act
16/10/01 11:51
Please respond
to
"Stephenson,M"
Dear Paul et al,
I am in a similar position and I can tell you what I am doing.
I have just had a paper approved by the heads of the School's
Administration
in which I laid out the implications for us and briefly proposed a plan of
action.
The first step is to let people know what a big job FoI implementation will
be and how it will change the way your institution manages its data.
Second, make sure records management is spot on.
I am also beginning work on or publication scheme and hope to conduct an
audit to see what is published already and what can be published as a
matter
of course. In view of this I am also to explore the viability of using our
EDMS (which is currently being pilotted in my division) or the web for
publishing as much as possible. I am also to begin thinking about
procedures but don't expect to do a great deal in this area for a while
Useful resources you need to use include the Secretary of State's (s45) and
Lord Chancellor's (s46) Codes of Practice, the newly published Model Action
Plan (I think all of this is available vis the PRO website). BSI
15489:2001, the newly adopted international standard on Records Management
will also be useful no doubt.
For those who don't know, there is a separate jisc-mail listserv for FoI
issues: [log in to unmask]
If I can help any more, let me know.
Regards
Matthew
Matthew Stephenson
Records Manager
Floor 10, Tower 1
London School of Economics
Houghton Street
London WC2A 2AE
Tel: 020 7955 6481
Fax: 020 7852 3646
> -----Original Message-----
> From: Paul Couldrey [SMTP:[log in to unmask]]
> Sent: Tuesday, October 16, 2001 11:24 AM
> To: [log in to unmask]
> Subject: Freedom of Information Act
>
> Good Morning All,
>
> As the 24/10/2001 is virtually upon us, my thoughts have now moved to the
> FOI and ensuring that the Council are working towards compliance, some
far
> I
> have read the Act and can see the issues concerns, now comes the actuallu
> doing. What actions are members taking towards complying with the Act?
I
> recently attended a meeting in Stafford where they have a team working on
> compliance and are currently visiting sites to audit data flows etc, they
> seem very advanced. Is this the norm? any advice on this area would be
> greatly appreciated but a general response would also help.
>
> Paul Couldrey
> Data Protection Officer
> Wolverhampton City Council
>
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