Good point - I was forgetting that we have already made a policy decision
to treat all records under the same (new) regime. In that case, you may
have a case to withhold the manual data, depending on your policy so far.
[log in to unmask]@JISCMAIL.AC.UK> on 11/06/2001 16:58:23
Please respond to [log in to unmask]
Sent by: This list is for those interested in Data Protection issues
<[log in to unmask]>
To: [log in to unmask]
cc: (bcc: Matthew Nunn/Registry/Southampton Institute)
Subject: Re: subject access request from sick bed?
excuse me - isn't this a manual file
If so (assuming Transitional relief) the right of access is not a right
until
23rd October
Hopefully, the employee will have recovered by then
C
-----Original Message-----
From: [log in to unmask]
Sent: 11 June 2001 15:56
To: [log in to unmask]
Subject: Re: subject access request from sick bed?
I was wondering whether the original proposal to let the data subject have
the
file to read in a private room included removing references to third
parties
first? We used to let staff look at their files but have had to modify
this
because of the third party data issue.
Dennis Barrington-Light
Head of Student Records and Statistics and
University Data Protection Officer
University of Cambridge,
10 Peas Hill, Cambridge CB2 3PN, UK
Tel: +44(0)1223 332303 Fax: +44(0)1223 331200
E-mail: [log in to unmask]
[log in to unmask] on 11/06/2001 15:48:50
Please respond to [log in to unmask]
To: [log in to unmask]
cc: (bcc: Dennis Barrington-Light/REG/Central-Admin)
Subject: Re: subject access request from sick bed?
I would provide the information A.S.A.P. (removing references to third
parties etc, as standard) - it isn't worth the risk, even if it takes half
a day's work.
"Tarling, Jeremy" <[log in to unmask]>@JISCMAIL.AC.UK> on 11/06/2001
15:42:54
Please respond to "Tarling, Jeremy" <[log in to unmask]>
Sent by: This list is for those interested in Data Protection issues
<[log in to unmask]>
To: [log in to unmask]
cc: (bcc: Matthew Nunn/Registry/Southampton Institute)
Subject: subject access request from sick bed?
I would appreciate any views on the following situation that is taking
place
within my organisation.
The data subject is an employee that has made a subject access request to
our Personnel department to see her personnel file. The Personnel
department agreed to the request and offered a private room where the file
would be delivered to and the data subject could review the file at their
leisure.
However the data subject is now on long term sick leave, but is still keen
that Personnel department fulfil her subject access request. She has asked
that her file be photocopied and sent to her at home for her to review from
her sick bed. Our Personnel manager (rather hastily I fear) refused to do
this on the grounds that it would take an unreasonable amount of time and
expense to photocopy the file in question, when a facility to view the file
had already been offered.
Now we have a letter from the data subject's lawyer demanding that the
subject access request be fulfilled within 40 days as prescribed by law,
and
therefore that the file be photocopied and sent to the data subjects home
address.
Any guidance welcome!
best regards
Jeremy Tarling
Data Protection Manager
Qualifications and Curriculum Authority
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