But if you happened to be off work - would someone else know where to find
it?
D
> -----Original Message-----
> From: [log in to unmask]
> [SMTP:[log in to unmask]]
> Sent: 06 December 2001 17:02
> To: [log in to unmask]
> Subject: Re: Structured Files
>
> ** Reply to note from Charles Oppenheim <[log in to unmask]>
> Thu, 6 Dec 2001 16:50:09 +0000
>
> > If you know where to find it, whether by card index or memory, then it
> is a
> > relevant filing system because you can retrieve the information by
> > reference to the person's name (or some other identifier).All the Act
> > requires is that it is "readily accessible" - it says nothing about HOW
> it
> > is readily accessible.
> >
> > Charles
>
> Agreed.
>
> >
> > >How can you tell who the file relates to if there is nothing on the
> folder?
> > >Is it just that you know where to find the file on the individual? If
> so,
> > >it is not structured. If you can find the individual's file through
> > >card-index (numbered file), name on front of file etc. then it is
> > >structured.
>
> Is this how it goes ? :-)
> When I get this argument ie. the files themselves are held in an
> ustructured
> manner thus we could not find anything, then why are we keeping them?
>
> But, if you were holding the contents of that file in a system whereby the
> docs where classified by when they were signed (ie. Monday, Tuesday,
> Wednesday... etc) it could have been unstructured ... etc.
>
> Can you tell that I have progressive filling systems in my office?
>
> :-)
> Charles
>
> ==============================================
> Charles Christacopoulos, Secretary's Office, University of Dundee,
> Dundee DD1 4HN, Scotland, United Kingdom.
> Tel: +44+(0)1382-344891. Fax: +44+(0)1382-201604.
> http://www.somis.dundee.ac.uk/
> Scottish Search Maestro http://somis2.ais.dundee.ac.uk/
>
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