I cannot see any justification under the DP Act for witholding the info in
the event of a subject access request.
Gail Waters
DPCoordinator
Open University
> -----Original Message-----
> From: Lucinda Bennett [SMTP:[log in to unmask]]
> Sent: 14 February 2000 17:27
> To: [log in to unmask]
> Subject: Access Fund Application Forms
>
>
> I wonder if someone could provide any assistance with the
> following query:-
>
> Students who complete an Access application form at
> Exeter University are advised in writing that assessed
> applications will not be returned to students. If a
> student requests a copy of such a form they are simply told
> that they cannot have a copy and that it is University
> policy not to return or provide copies of assessed
> application forms. The assessed forms are of a
> confidential nature and contain comments made by the
> assessors and in some cases these comments are quite blunt
> and might upset a student if seen by him/her.
>
> However, under the new Data Protection Act if a student
> requests a copy of the assessed form either via (a) the
> Students Loans & Fees Section themselves or (b) the Data
> Protection Officer as part of a full subject access
> request, will the University be required to disclose this
> information to the student?
>
> My feeling is that as the forms/information are
> confidential and as it is University policy not to
> copy/return assessed forms to students (made clear to
> students) it could be argued that the Unviersity would not
> need to disclose the information to a student upon request.
> But any advice would be greatly appreciated.
>
> ----------------------
> Lucinda Bennett
> Administrative Officer
> Registry, Room 159
> University of Exeter Tel: 01392 263355
> Northcote House Fax: 01392 263108
>
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