Doreen
You are right; I was thinking more about how rather than whether to do it. I feel uneasy about the expression "in case it happens again" when nothing was proved to have happened in the first place. I would rather see a statement placed on record to the effect that the file would be held, with the knowledge of the data subject, for the purpose of monitoring their behaviour, for a stated period after which, if there was no further complaint, it would be destroyed. That way the person knows exactly how the information is being treated.
I don't like the sound of what happens about Council tax debtors/employees in your council. A Council employee who lives in the Council area has two entirely separate relationships with it. It surely cannot be a disciplinary offence under the contract of employment to be in debt on the Council Tax. This gives the Council advantages in respect of the employee as compared with the general public. After all, the employee cannot expect extra favours from the Council just because they work for it! (Not here, anyway!)
Leif
>>> "Broom, Doreen" <[log in to unmask]> 07/10 2:13 pm >>>
Hi
Leif Wilks stated "Personal information cannot be held "just in case"".
Surely though if an allegation such as this was to be made then is it not in
the best interests of an organisation to have that information to hand
should the same sort of claim be made at a later stage.
This happens at my Council where a data matching exercise has taken place to
find Council Tax debtors - who may be employed by the Council. They usually
have files on these debtors for historical resons i.e. if there is a known
debtor and the same situation arises then they can request a meeting with
the member of staff should the incident arise again and appropriate is taken
e.g. disciplinary etc. Can ayone advise if they think this procedure is
wrong as even though they once had a debt (it may be cleared) and then falls
into debt again - is that a different scenario and should the information be
deleted after the debt is cleared?
All very confusing...any help would be appreciated.
Doreen
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