We've had a similar issue raised here - regarding the electronic transfer of
examinations information between members of staff in the same academic
department, and between the department and the Registry. My view is that
since it is the institution that is the registered data controller, rather
than individual members of staff (although that does not absolve individuals
from respecting the requirments of the Act), it is perfectly permissible to
use electronic methods to transfer data within the institution.
Bob Wills
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Robert Wills Tel: + 44 (0)20 7679 7388
Director, Management Information
and Services Fax: + 44 (0)20 7679 7920
Registrar's Division
University College London e-mail [log in to unmask]
Gower Street
London WC1E 6BT http://www.ucl.ac.uk/Registry/MIS/whoweare.htm
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-----Original Message-----
From: [log in to unmask]
[mailto:[log in to unmask]]On Behalf Of Paul Bell
Sent: 02 February 2000 09:22
To: [log in to unmask]
Subject: Personal data on the intranet
Good morning, I am new to this mailbase and to this area, however it
is increasingly encroaching on my work (not surprisingly), I shall
apologise now for parading my ignorance in front of you while 'I get
up to speed'.
We are about to deliver some reports from our student records system
over our intranet to members of staff. In particular this will
include classlists (containing student reference number and name). It
has been suggested by someone who may or may not be in favour of this
development that this may be a breach of the DPA. I can see nothing
of the sort but? I am assuming that the consent given to print
reports out of the student records system would also apply to an
electronic delivery and that as the reports are delivered over the
intranet and are password protected, there should be no problem. Have
I missed something?
Apologies if I have missed a previous and lengthy discussion of this
issue.
Paul
Paul Bell
Assistant Academic Registrar (Student Records)
University of Portsmouth
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