Can someone give me some advice regarding subject access
rights.
A case has arisen whereby x individual has requested copies of all
information relating to his work from our personnel department. He
wants to see all information that we hold. Can I please ask. Is all
data captured both manual and computerised for the total period of
his employment or just new data that was added to the files after
the 24th October? Will we benefit from the transitional provisions
relating to processing already underway before 24th October 1998
and therefore, do not have to disclose information held on manual
records prior to this date should we not wish to do so.
We are also no sure as to the fee that should be charged for the
amount of work involved. There may be substantial copying as the
files relate to a period from 1971 to March 2000. We feel the fee
should be proportionate to the amount of work/time involved. The
information we hold includes personal references which were used
to assist us in choosing him as a suitable employee.
The individual involved was made redundant but has decided to
pursue the matter at tribunal. We hold no information which would
support his case for unfair dismissal. We do not hold information
which we feel should not be disclosed.
I look forward to hearing your comments.
J N Turnbull ([log in to unmask])
Student Finance and Data Protection Compliance Officer
Chester College of Higher Education
The views expressed are those of the
individual and not necessarily those
of the college, unless stated otherwise.
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