Denise
Thank you for this. I totally agree and believe it is a "fishing
expedition". I have advised that if it is in connection with a criminal
offence then we would co-operate or they should state in writing why they
need this list but to ask them to produce a whole list of the next month's
events appears not to be the case. We are talking about a very small
country town here and any problems which may arise is probably only going to
be a small fracas.
Thanks again
Doreen
> -----Original Message-----
> From: Garside, Denise [SMTP:[log in to unmask]]
> Sent: 30 March 2000 13:41
> To: 'Broom, Doreen'
> Subject: RE: Police Request
> Importance: High
>
> Hi there, the Police have no automatic right of access to any documents
> unless they have a Production Order or an order of a court. You can
> choose
> to let them have access without such a document but to do so without
> contravening the requirements of the Data Protection Bill you would either
> need to use the provision for the 'Prevention or detection of crime'
> (which
> would clearly NOT apply in this case) or have the individuals (i.e. your
> customers) consent (which is proberbly not practicle in this instance).
>
> My advice would be to ask the Police to give you something in writing
> detailing why they need to see the book. If you are comfortable that it
> fits the crime prevention exemption above then you can allow access if you
> choose to, but if not then you should not allow access.
>
> From my own experiences with both the Police and Customs, purely due to my
> job I hasten to add!, they often go out on 'fishing trips' as I term them
> try to gain access to information which they clearly should not have
> access
> to. It may also be for their own purposes i.e. trying to find out for
> themselves or a friend for example , if someone has booked and if so when
> -
> BE careful! I speak from bitter experience!
>
> Regards, Denise
>
>
> -----Original Message-----
> From: Broom, Doreen [mailto:[log in to unmask]]
> Sent: 30 March 2000 13:15
> To: [log in to unmask]
> Subject: Police Request
>
>
> Hi
> Can you help? I have just had one of our local hall caretakers come back
> to
> me - apparently the Police had gone in to the hall and said they wanted to
> see the Book with the Hall Bookings for the next month. This was not in
> connection with any crime - I believe they just wanted to see who had
> booked
> the hall.
> I believe that they can't do this ..but does the Hall come under a Public
> Register (i.e. the Book holding the bookings). The Police just probably
> want to know if there is likely to be trouble at any event but surely they
> just can't do this. Please help..
> Many thanks.
> Dor
>
>
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