Whilst employees have a right of access to the own personnel record. There
may be occasions that information is processed (in terms of a Disciplinary
Investigation, for example) that may be retained. Does an employee have
rights to access this information as well?
----- Original Message -----
From: "Tommy Kennedy" <[log in to unmask]>
To: <[log in to unmask]>; <[log in to unmask]>;
<[log in to unmask]>
Cc: <[log in to unmask]>
Sent: Wednesday, August 23, 2000 11:32 AM
Subject: RE: right of access
> Yes, the £10 fee can apply to subject access requests on personnel files
if you want.
> However, we are also obliged to be more proactive in ensuring employees
know whats going on with their information and to ensure that the
information is correct. I have seen some guidelines suggesting we should be
handing out copies of all personnel records on an annual basis to meet these
requirements.
> I'd be interested in other views on this.
>
> Tommy Kennedy.
>
>
> >>> Finance Compliance Unit <[log in to unmask]> 08/23/00
11:15am >>>
> Doreen
>
> As far as I am aware there is no legislation which entitles employees to
see
> their personnel record. Employees had a right to see computerised data
> about themselves under the 1984 Act, and the 1998 Act continues this right
> with the addition of structured manual records - there has been some
debate
> about what constitutes a structured manual record, but a manual personnel
> file in an employee's name would more than likely be classed as a
structured
> manual record.
> The legislation you may be thinking of is the Access to Personal Files Act
> 1987, which was not related to personnel records, but covered records
about
> clients held by local authority Social Services and Housing departments.
As
> you said, this Act was repealed by the new DP Act, and such files are now
> categorised as Accessible Records. The usual Subject Access conditions
now
> apply to such records, including the £10 (max) fee.
>
> Stuart Lynch
>
> -----Original Message-----
> From: Broom, Doreen [mailto:[log in to unmask]]
> Sent: 23/08/2000 09:56
> To: 'Gordon Dunbar'
> Cc: [log in to unmask]
> Subject: RE: right of access
>
>
>
> I may be wrong but I would have thought all employees are entitled to see
> their files (without paying £10) - (Access to Personnel Files Act) but
Data
> Protection Act of course supersedes that. Please correct me if I am
wrong.
> > -----Original Message-----
> > From: Gordon Dunbar [SMTP:[log in to unmask]]
> > Sent: 20 August 2000 17:51
> > To: [log in to unmask]
> > Subject: right of access
> >
> > I would be most grateful for any help in pointing me in the right
> > direction to the question below:
> >
> > In what way doest the Date Protection Act provide an employee of a local
> > authority with access to information contained ( and to be retained)
about
> > them following a Disciplinary Investigation that later concluded that
> > there was no case to answer?
> >
> > Any help will be much appreciated.
> >
> > Gordon Dunbar
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