Dear all

Please see below the brief for a Project Coordinator: the deadline for applications is 22 September - harsh but true. Please contact me directly if you would like to know more.

Moving Minds

Partners: Imperial War Museum North, Leeds Museums and Galleries, Bradford Museums, Gallery and Heritage, Group for Education in Museums

Funded by Department for Culture, Media and Sport


BRIEF FOR PROJECT COORDINATOR, September 2003 - April 2004

Moving Minds

The project is to develop community-based ways of building understanding and trust between different communities, ethnicities and ages, and different, creative ways of resolving conflict. 
Community groups will use the collections of the participant museums to stimulate discussion about their lives today and in the past. Groups and individuals will create displays that could be narratives or art forms that illustrate their life stories. Themes for exploration range from leaving home, songs, dance and storytelling, cooking and food, prejudice and belief, danger and safety, environment and architecture. The groups will also work collaboratively to build a modern gur (yurt) that will house their displays. Yurts are lightweight structures that can be constructed and moved easily; they originated in Mongolia where nomadic peoples designed them as simple and easily moveable homes; today, modern yurts are used by aid agencies to build refugee camps, hospital stations and temporary schools, and are thus appropriate structures for this project. In past and present times, yurts have housed communities, in the same way that we aim to build communities during the life of !
this project.

We need a dynamic, motivated and experienced Project Coordinator, who can start as soon as possible. 

Project Objectives

·     Building a deeper understanding of conflict and tolerance of others in ways that are creative and based upon shared experiences
·     Building bridges between different communities
·     Developing relationships with people who usually feel excluded from or indifferent to museums
·     Evaluating the process of developing these relationships, and enabling the participants to evaluate their own experiences themselves
·     Evaluating the professional development of those involved in leading and delivering the project
·     Reporting and presenting this evaluation in innovative ways

Location

The project runs simultaneously at each of the partner museums and galleries, resulting in the creation of displays or other elements to be housed in yurts. The yurts will be displayed at the 'home' museum, and may also travel to different venues in the region.

The Project Coordinator will work between the three partner organisations: IWM North in Trafford Manchester; Leeds Museums and Galleries; and Bradford Museums, Galleries and Heritage, and may also be required to travel to London on occasion. Each partner organisation will have a dedicated Project Leader based at their museum or gallery, who will manage the project on a daily basis.

Project Budget

The total budget for this project is £298 000.

Timescales

The timescale is tight. The project delivery will begin in September 2003, and must be completed by the end of March 2004. 

Key relationships

The Project Coordinator will report to:
·     Head of Learning & Access, IWM North on a regular if not daily basis
And on a monthly basis to:
·     The Project Steering Group
·     Head of Corporate Education Programmes at IWM London
·     Head of Finance, IWM London

You will matrix-manage the Project Leaders based at each partner museum and gallery, to ensure that the project outcomes and spending are in line with its objectives and budget

Main role of the Project Coordinator

·     Liaison between the three partner organisations developing good communication links and effective coordination of all the community projects involved
·     Oversee and manage the work of the partner organisations to deliver the planned objectives
·     Coordination and dissemination of the monitoring and evaluation of all three projects, liasing with the Research Centre for Museums and Galleries and with GEM (Group for Education in Museums) as necessary
·     Regularly review and produce written reports including budget spend 
·     Organisation of community based displays and events and the transport of participants to the project events
·     Organising logistics of the programme including moving participants around all three sites/projects including transport, meetings etc 
·     Organisation and delivery of dissemination and staff training including liasing with GEM to disseminate lessons learnt as widely as possible in the sector, including a possible seminar/conference at the end of the project

General Duties

·     Reporting to the Steering Group and other key partners on a regular basis
·     Preparing publicity material
·     Implementing or creating administrative systems for maintaining accurate records and facilitating liaison and travel between the project partners
·     Ensuring compliance with Health and Safety, access and child protection policies

Skills and Experience

·     Excellent proven project management skills and working to deadlines
·     At least 3 years working in community learning and/or cultural learning environment 
·     Experience of working with/managing a wide range of people 
·     Experience and ability to quickly establish working relations with a varied range of people/organisations
·     Good negotiation skills
·     Experience and understanding of active evaluation
·     Understanding and commitment to developing audiences for museums and galleries
·     Familiarity with current government lifelong learning initiatives, access and social inclusion policies
·     Highly competent in IT skills including working knowledge of uses of new media - key elements to this project
·     Running community based exhibitions/activities 
·     Experience of, and accuracy in, budgetary monitoring and other financial controls 
·     Familiarity with Resource's Inspiring Learning and generic learning outcomes initiative

Other Requirements
·     Ability and willingness to travel between Manchester, Leeds and Bradford on a regular basis, and to London and to any other UK venues as appropriate
·     Ability and willingness to work flexible and some unsocial hours, including some weekends and evenings as appropriate

Outside the scope of this role is the evaluation of the project. Discussions about how to approach this are scheduled for 2 October at a meeting to take place at IWM North. If successful you are expected to be able to attend this meeting, if possible.



Proposal Submission

Please submit your proposal by Monday 22 September 2003. A short list will be invited for interview shortly thereafter. We plan to interview on Friday 26 September at IWM North. If successful you should be able to begin work as soon as possible thereafter and be able to commit substantial time to it for its duration. 

Your proposal should include 
1.      Your full CV 
2.      A clear explanation of how your skills and experience will help to make this project a success
3.      A clear plan outlining how you would implement and deliver this role
4.      Proposal for reporting processes
5.      A recent client/project list and/or details of referees we can approach before interview 
6.      Your proposed fee, detailing what is included and excluded in that sum, and payment arrangements
7.      A copy of your insurance liability cover
8.      Details of your hourly and daily rates, should work additional to this original scope be agreed as being necessary

The proposal, including CV, should be no more than six sides of A4

You must submit, in addition, a completed Vetting Enquiry Form, or to otherwise provide proof of CRB clearance.

Travel & Subsistence

You should detail these expenses within your overall fee.

Selection Criteria
Proposals will be short-listed and selected against the following criteria:
·     Your understanding of the brief and project papers as supplied in this pack
·     Your approach to the project and choice of methodology
·     Your recent experience that is going to be directly relevant to this project as described in this brief, and accompanying information
·     Your fee proposal
·     Your ability to begin work as soon as possible
·     Your ability to work to deadlines and within budget

For a full application package, please contact Samantha Heywood at [log in to unmask] or at Imperial War Museum, Lambeth Road, London, SE1 6HZ. Proposals should be submitted to the same.



Samantha Heywood
Head of Corporate Education Programmes
Imperial War Museum, Lambeth Road, London, SE1 6HZ
Tel: 020 7416 5275


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