Hi!
We produce address labels off our "system" (Unit-e) for the board-backed envelope and print an additional sheet on plain paper.
On this additional sheet we note the qualification details (say, the qualification, date awarded, or perhaps the "series", or we record if a Cert of Unit Credit was issued rather than a Full Award) and the date posted to the students.
These are generally filed in Board and then date posted order.
Not very scientific, but it has been proved to work!
Margot
Margot Pitt | IS Manager (Exams)
Gloucestershire College
Gloucester Campus | Llanthony Road | Gloucester | GL2 5JQ
Tel: 01452 563241 | Email: [log in to unmask] | Web: www.gloscol.ac.uk
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-----Original Message-----
From: The FE Exams Network mailing list [mailto:[log in to unmask]] On Behalf Of Mandy Ebrey
Sent: 28 June 2012 16:42
To: [log in to unmask]
Subject: The recording of the posting of certificates
Hi Everyone
I was just wondering how everyone kept a record of any certificates they posted out to students.
At the moments we create a posting list which has the students address and what certificate is being posted. This is then saved under the date it has been posted out in the correct month. The list is printed and the post office date stamp it for us.
We create a separate sheet for each qualification but if the student has more than 1 certificate this is recorded on the same sheet. If a student then phones up to enquire where their certificate is we check our post list to see when it was posted and to what address.
I just wondered how everyone felt about the importance of keeping a specific record of posting and how they did it.
Thanks
For example
Certified Mail 28th June 12
City & Guilds 3008-02 Level 2 Diploma in Hairdressing
John Smith Mary Jones
Xxxxxx xxxxxx
Xxxxx xxxxxx
Xxxxx xxxxx
Sarah James
Xxxxxx
Xxxxxx
xxxxxx
Mandy Ebrey
Senior Exams Clerk
shrewsbury College
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