Pretty much the same with us, whatever is sent is by recorded delivery or collected by the student, is recorded on our MIS (Unit-e).  If it's returned by the Post Office as 'not collected', which quite a few are, then again this recorded on Unit-e.  We keep them for a year and them dump 'em.



Kind Regards

 

Peter Hearn

Examinations Officer

Capel Manor College

C    Direct tel:  08456 122122 Ext 1156 

       Fax:  01992 710312 

      Web Site: www.capel.ac.uk

W  Capel Manor College, Bullsmoor Lane, Enfield EN1 4RQ 



 



-----Original Message-----

From: The FE Exams Network mailing list [mailto:[log in to unmask]] On Behalf Of Teresa Keelan

Sent: 29 June 2012 08:54

To: [log in to unmask]

Subject: Re: The recording of the posting of certificates



Hi Mandy



We are able to record on our database system against the registration details (ProSolution). This records whether a full certificate, UCR or result.  We record the method certificates sent - by post, collected by student, etc, date sent and by whom.  If there is a query, we have all the details recorded on the student record.



Regards

Teresa



Teresa Keelan

Examinations Manager

Hugh Baird College



Tel:	0151 353 4521

Fax:	0151 353 4469

Email:[log in to unmask]





-----Original Message-----

From: The FE Exams Network mailing list [mailto:[log in to unmask]] On Behalf Of Mandy Ebrey

Sent: 28 June 2012 16:42

To: [log in to unmask]

Subject: The recording of the posting of certificates



Hi Everyone



I was just wondering how everyone kept a record of any certificates they posted out to students.



At the moments we create a posting list which has the students address and what certificate is being posted. This is then saved under the date it has been posted out in the correct month. The list is printed and the post office date stamp it for us.



We create a separate sheet for each qualification but if the student has more than 1 certificate this is recorded on the same sheet. If a student then phones up to enquire where their certificate is we check our post list to see when it was posted and to what address.



I just wondered how everyone felt about the importance of keeping a specific record of posting and how they did it.



Thanks



For example



Certified Mail 28th June 12

City & Guilds 3008-02 Level 2 Diploma in Hairdressing



John Smith							Mary Jones

Xxxxxx								xxxxxx

Xxxxx								xxxxxx

Xxxxx								xxxxx





Sarah James

Xxxxxx

Xxxxxx

xxxxxx





Mandy Ebrey

Senior Exams Clerk

shrewsbury College 







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