Elaine,

As part of the North Wiltshire Young Archaeologists' Club Branch "Health and
Permissions" forms, we have a clause warning that photos may be taken at
Branch events by Branch staff.   The clause explains that, should any
pictures be used (say, in our Annual Report) then the Branch members in the
pics will not be identified and parental permission will be requested in
advance.   Parents have to sign saying that they have read and understood
this.   There is the option to "sign out" on the form for parents to state
that they don't want pics to be used.

The "Health and Permissions" forms have to be completed each year for
members to be able to come to meetings.   I can e-mail you a copy if you'd
like to see.    It is evaluated and revised each year and is based on the
YAC Health Form and the DfEE guide "Health and Safety of Pupils on
Educational Visits" (1998) with additional clauses which we felt were
necessary as part of our Risk Assessment (it is not endorsed by the CBA or
English Heritage and has not been checked over by the EH legal team).

At a Council for British Archaeology training day I attended a while back,
one local education authority staff member said that in her Authority, the
legal team had advised that not only should children not be identified in
pictures - they should also be unrecognisable, by virtue of de-graded
imagery, baseball caps on heads etc.   The advice was that this applied not
just to websites (the source of her query) but also to conventional
publications.

I have yet to ask my employer's legal department what they think - there are
jolly nice pictures of children enjoying themselves in our Annual Report, so
I presume they're ok with it.

Yours,

Katy Whitaker
YAC North Wiltshire Branch Leader

 -----Original Message-----
From:   Elaine Addington [mailto:[log in to unmask]]
Sent:   06 December 2001 16:44
To:     [log in to unmask]
Subject:        Re: Images from museums and galleries for NGfL poster

This e-mail brings up some interesting points. I am interested to find out
how is everyone coping with data protection. In museum education, most of
our photos feature folk!! I always get the teacher's permission before
photographing school groups, but obviously this is now not up to scratch.
Are we at the stage where we need to send proformas out with booking forms
for each child to take home and get their parent/guardian's consent??

I'd welcome feedback/ advice on this one

Thanks

Elaine Addington
Education Officer
Tullie House
WWW.tulliehouse.co.uk

        -----Original Message-----
        From:   Ian Edelman [SMTP:[log in to unmask]]
        Sent:   05 December 2001 13:35
        To:     [log in to unmask]
        Subject:        Images from museums and galleries for NGfL poster

        Just to remind you that data protection rules mean that if you
submit
        images showing children/adults where they can be identified, that
you will
        need to have the written permission from the people in the photos
for this
        purpose, even if you have already obtained permission for use in
your
        institution.


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