A File Area is a directory of files associated with a JISCmail group. Each File Area is exclusive to that group and files are uploaded by the group owner(s). Depending on the configuration of the mailing list you may be required to enter your JISCMail password details before being able to access the file area.

Accessing the group files

Go to your group homepage e.g. http://www.jiscmail.ac.uk/yourgroupname and click on 'Files Area' in the 'JISCMail Tools' box or on the 'JISCMail Tools' menu.

You will be presented with a list of files which you can click on to view. The files can be sorted by file, description, size or date by clicking on the links in the title bar.

Linking to group files

To send a link to a file in the files area use the format https://www.jiscmail.ac.uk/files/yourgroupname/filename e.g. https//www.jiscmail.ac.uk/files/jiscmail-newsletter/logo.gif. Please note that if the group is public anyone will be able to view the file even if they are not a subscriber of that group. If the group is private only subscribers can view the files.

Accessing the File Store (Group owners only)

Go to your group homepage e.g. http://www.jiscmail.ac.uk/yourgroupname

Go to the 'List Management' menu and click on 'File Store'

Adding files

Only the group owner can add files to the files area.

To add files:

• Under the 'Upload file' section click on the 'Browse...' button. Find your file on your hard drive using the 'File Upload' dialog box and click on the 'Open' button.
• Add a description into the 'Description' text box. The maximum character length is 75.
• Click on the 'Upload' button.
• To add or amend a file description:
• Select the file.
• Under the 'Add / Amend file description' section, to view the current description click on the 'Retrieve Description' button, type in your new description and click on the 'Save' button.

Delete file or directory

Select which file or directory you wish to delete.

Under the 'Delete file / directory' section, click to check the 'Confirm Delete' tick box and click on the 'Delete' button.

Rename file or directory

Select which file or directory you wish to rename.

Under the 'Rename file / directory' section, type the new name of the files and click on the 'Rename' button.

Move a file

Select which file you wish you move.

Under the 'Move file' section, select the directory from the drop down box and click on the 'Move' button.

Caution: will automatically overwrite if file exists in the destination directory.

Directories

The listing of files starts with a link named 'Top' which will always take you back to the main ("/") directory. File information is presented after the file name and is composed of the description ("-" if no description available), the size (B = bytes, KB = kilobytes, MB = megabytes) and the date.

To download a file click on the file and you will be presented with a dialog box to open or save the file. When you click on a subdirectory a listing of files in that subdirectory will be displayed and the current directory will show the new path (eg: "/images" would indicate you are viewing an images subfolder off the top directory).

To create a directory:

Under the 'Create directory' section, type the name of your new directory and click on the 'Create' button.