sorry all, pressed the delete button in the wrong place! What I was trying
to ask was, must a reference code display provenance
Susan Healy
PRO
> ----------
> From: Wilton, Deborah (Record
> Off)[SMTP:[log in to unmask]]
> Reply To: Wilton, Deborah (Record Off)
> Sent: 02 April 1999 13:26
> To: 'smtp:[log in to unmask]
> Subject: Calm 2000
>
> Worcestershire Record Office will be purchasing CALM 2000 later this year.
> In preparation, we are considering how best to translate our existing
> cataloguing system into an automated format. Our current system is quite
> complex and the information contained in the reference code will need
> unpacking.
>
> We are interpreting our cataloguing system to ISAD(G). However, we are
> having difficulty reaching agreement about the Fonds level (ie: the
> creating
> body). Although private deposits pose little problem, County Council
> records are more complex. As a County Council which has undergone much
> reorganisation, many functions have, over time, been under the auspices
> of
> numerous departments.
>
> If the Council is the ultimate Fond, should L.E.A. school log-books
> contain
> all this information in their reference?
> For example, will a code such as the hypothetical S/44/3/1 suffice?
> (S=Schools/44= Hartlebury High/3 = log-books/1= first log-book)
>
> or do we need to express the entire Fonds?:
> WCC/E/S/44/3/1 ?(Worcestershire County Council/Educational
> Services/Schools
> etc)
>
> Without the equipment, our discussions are somewhat theoretical and it may
> be that CALM resolves the problem in itself. However, we would be
> interested to hear how other County Record Offices using CALM have tackled
> this issue.
>
> Any help would be gratefully received.
>
>
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