Debortah
a question: must you convey display in your reference code? Given the extent
of administrative change within local government is it not an impossible
task and anyway aren't there better ways of doing it?
Susan Healy
PRO
> ----------
> From: Wilton, Deborah (Record
> Off)[SMTP:[log in to unmask]]
> Reply To: Wilton, Deborah (Record Off)
> Sent: 02 April 1999 13:26
> To: 'smtp:[log in to unmask]
> Subject: Calm 2000
>
> Worcestershire Record Office will be purchasing CALM 2000 later this year.
> In preparation, we are considering how best to translate our existing
> cataloguing system into an automated format. Our current system is quite
> complex and the information contained in the reference code will need
> unpacking.
>
> We are interpreting our cataloguing system to ISAD(G). However, we are
> having difficulty reaching agreement about the Fonds level (ie: the
> creating
> body). Although private deposits pose little problem, County Council
> records are more complex. As a County Council which has undergone much
> reorganisation, many functions have, over time, been under the auspices
> of
> numerous departments.
>
> If the Council is the ultimate Fond, should L.E.A. school log-books
> contain
> all this information in their reference?
> For example, will a code such as the hypothetical S/44/3/1 suffice?
> (S=Schools/44= Hartlebury High/3 = log-books/1= first log-book)
>
> or do we need to express the entire Fonds?:
> WCC/E/S/44/3/1 ?(Worcestershire County Council/Educational
> Services/Schools
> etc)
>
> Without the equipment, our discussions are somewhat theoretical and it may
> be that CALM resolves the problem in itself. However, we would be
> interested to hear how other County Record Offices using CALM have tackled
> this issue.
>
> Any help would be gratefully received.
>
>
%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%
|