Could Dick or some other knowledgeable person answer a related question
which has been bothering me?
What do you do under ISAD(G) if your repository has not got an NRA
reference code? I don't think the Glaxo Wellcome Heritage Archives has
one, have other business colleagues got them?
Is HMC going to be dishing them out or is there a formal thing I ought
to do to acquire one? Or is there some other way of referring to the
repository?
Would love to know!
Sarah
******
Sarah J A Flynn
Archivist (Historical Records)
Information Management and Analysis
Glaxo Wellcome Research and Development
Greenford Road
Greenford
Middlesex UB6 0HE
Direct line: 711 2395 / 0181 966 2395
Fax: 711 2240 / 0181 966 2240
Email: [log in to unmask]
******
> -----Original Message-----
> From: [log in to unmask] [SMTP:[log in to unmask]]
> Sent: Tuesday, September 08, 1998 11:03 PM
> To: [log in to unmask]
> Cc: [log in to unmask]
> Subject: ISAD(G) reference codes
>
> Dear Tim,
>
> I am replying via the Mailbase as well as directly since the subject
> you
> raised will affect many archivists.
>
> ISAD(G) recommends the essential metadata which should be placed
> around
> your catalogues so that they can remain fully informative outside the
> IEE, especially if they are to be networked.
>
> The reference code contains three elements
> 1) country identifier 'GB' or 'GBR'
> 2) repository identifier '108'
> 3) collection identifier (for example: Sir Walter Charles Puckey)
> NAEST
> 146
>
> Thus GBR/108/NAEST146 uniquely identifies that catalogue.
>
> I do not understand quite how your system operates. If you are
> cataloguing down to item level do you repeat NAEST146 every time, or
> do
> you implicitly concatenate series, subseries and item references with
> the
> collection reference?
>
> Either way it should not be necessary to repeat the suffix, GBR/108,
> at
> all levels since this is part of the catalogue identifier and only
> needs
> to be displayed at the top.
>
> If this still causes problems you only need to use the suffix when you
>
> network your catalogues. Either on the Web or on a database, it
> should
> be possible to insert the suffix automatically before the collection
> reference/identifier.
>
> I hope this is of some help
>
>
> ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
>
> Dick Sargent
>
> Director of the National Register of Archives
> Historical Manuscripts Commission
> Quality House, Quality Court
> Chancery Lane
> London WC2A 1HP
> tel 0171 242 1198
> fax 0171 831 3550
> email [log in to unmask]
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