Hello TeachLingers,
I've read the quoted message below a few times now and I think I am literally
supposed to just forward it on to you. Those of you in the UK will by now have had a
veritable feast of emails from all sorts of organisations who have collected your
email address over the years, with details of how they're making your personal
information even more secure because of the new GDPR law. Below is the one from
JISCmail, the hosting platform for many academic email lists, including TeachLing.
The email below is really important. I mean, it's probably really important. I did
read it, a few times like I said. It looks important. I just can't quite summon up
the enthusiasm to really urge you to read it from top to bottom. What I mean is, if
you chose not to read it, I wouldn't hold it against you, and in my eyes you'd be
just as valued a member of our little community. I would understand.
Securely yours,
Dave
--
Dr. Dave Sayers, ORCID no. 0000-0003-1124-7132
Senior Lecturer, Dept Humanities, Sheffield Hallam University | www.shu.ac.uk
Honorary Research Fellow, Cardiff University & WISERD | www.wiserd.ac.uk
Communications Secretary, BAAL Language Policy group | www.langpol.ac.uk
[log in to unmask] | http://shu.academia.edu/DaveSayers
-------- Forwarded Message --------
Subject: [OWNERS-ANNOUNCE] JiscMail Service Message: Changes to JiscMail service policies
Date: Mon, 21 May 2018 16:08:16 +0100
From: JiscMail Helpline <[log in to unmask]>
Reply-To: [log in to unmask]
To: [log in to unmask]
OWNERS-ANNOUNCE: You have received this message because your email address is
registered as a list owner of a JiscMail mailing list.
-----------------------------------------------------------------------------------------------------------------------------------------------------------------
Dear List Owners
Since my previous update on JiscMail and GDPR
(https://www.jiscmail.ac.uk/cgi-bin/webadmin?A2=OWNERS-ANNOUNCE;5c7d822f.1805) we
have now reviewed and updated our service policies, which are now available at:
https://www.jiscmail.ac.uk/policyandsecurity/index.html
The main changes in these service policies are 2 new sections: Section 5: Mailing
List Privacy Notice and Section: 12: Data Protection Schedule, as well as
re-numbering sections as appropriate, and there are some updates to: Section 4: Role
of List Owners, Section 7: Mailing List Archives, Section 9: Limitations, Section 10:
Data Protection. The new sections and updates are described below.
***Action for all list owners***
1. Please read through the changes. If you have any questions about these (or want to
make changes to your mailing lists) please email [log in to unmask] 2. Share these
updates with your mailing list subscribers by posting a message to your mailing list,
do this by either forwarding this message and add your own intro/ending or send your
own message and link to this message, you'll find the link to the message in the list
archives: www.jiscmail.ac.uk/owners-announce
=== New section: https://www.jiscmail.ac.uk/policyandsecurity/index.html#5 Section 5:
Mailing List Privacy Notice ===
Provides the default privacy notice for mailing lists, it explains how information
information (provided by subscribers, when joining a mailing list or using a mailing
list) is used, is stored and (in some cases) shared, and how it can be removed. As
mentioned in the previous update, it is important that list owners make subscribers
aware of the privacy notice.
Feel free to use the template from the service policies - remember to replace
LISTNAME with the name of your list
=== New section: https://www.jiscmail.ac.uk/policyandsecurity/index.html#11 Section
11: Data Protection Schedule ===
This schedule describes the agreement between Jisc/JiscMail (the Data Processor), and
the List Owner (Data Controller). As such GDPR requires that there be a written
agreement between the Controller (LIST OWNER) and Processor (JiscMail) that sets out
the Processor obligations with regard to this Processing. Jisc's legal team are
taking a consistent approach with Jisc services and are putting in place a standard
Data Protection Schedule (you may have already seen a version of this for other Jisc
services you/your organisation may use).
We would ask all list owners to review the information in the Data Protection
Schedule, and If you have any questions, please email [log in to unmask]
=== Update: Section 4: Role of List Owners
https://www.jiscmail.ac.uk/policyandsecurity/index.html#4 ===
We have added an additional point to the bullet which starts "Keeping the list active
by......" the point now ends with "New mailing lists are expected to be used within 6
months of creation"
An additional statement has been added below these bullet points, referring to the
new Data Protection Schedule:
"In relation to data protection legislation, each list owner is the Controller of the
Personal Data in their lists, see the Section 12: Data Protection Schedule for
details of JiscMail's obligations as a Processor of this Personal Information."
=== Update: Section: 7 Mailing List Archives
https://www.jiscmail.ac.uk/policyandsecurity/index.html#7 ===
We have described the different types of mailing list archive settings which may be
applied to a mailing list, and explained that "The archive privacy setting is
displayed on a list homepage, www.jiscmail.ac.uk/LISTNAME (replacing LISTNAME with
the name of the mailing list)"
=== Update: Section 9: Limitations
https://www.jiscmail.ac.uk/policyandsecurity/index.html#9 ===
We have repeated limitations of the service, these existed in other sections of the
policy, but we felt it was important to bring them together here too:
"JiscMail does not control or bear any liability for the content of messages you or
others post to lists, it acts as a conduit for messages and we are not liable for the
conduct of any other JiscMail user. JiscMail neither moderates nor edits messages
before they are posted to the list.
JiscMail cannot assume any responsibility for the content of any messages sent to
lists other than those from JiscMail themselves and we do not review, screen or edit
the content."
We have added a sub-section called "Service Performance" to describe how we alert
list owners of downtime (planned/unplanned).
=== Update:Section 10: Data Protection
https://www.jiscmail.ac.uk/policyandsecurity/index.html#9 ===
The Data protection section has been updated to reference new legislation, and the
following statement:
"The Data Protection Schedule sets out JiscMail's obligations to each list owner (the
data Controller) with regard to any Personal Data it processes on behalf of the list
owner. In the event of any conflict between the Data Protection Schedule and any
other provision of these service policies, the relevant provision of the Data
Protection Policy shall take precedence."
The final bullet point, about helpline enquiries, has been updated to refer to Jisc's
privacy notice https://www.jisc.ac.uk/website/privacy-notice
As always, if you have any questions about these changes, or want any help or
information about your lists, please contact us at [log in to unmask]
Thanks for supporting JiscMail.
Lisa Vincent
Collaboration services manager
www.jiscmail.ac.uk
www.onlinesurveys.ac.uk
[log in to unmask]
0300 300 2212
---------------------------------------------------------------------------------------------------
OWNERS-ANNOUNCE is a mailing list for *all* JiscMail list owners
Messages we send through Owners-Announce provide important information for you and
your subscribers regarding the service. Membership of this group is compulsory for
all JiscMail list owners as part of our service agreement with you:
https://www.jiscmail.ac.uk/policyandsecurity/
JiscMail Helpline routinely updates the membership of this list with all current list
owners, and resets subscription settings to ensure all list owners receive all
messages from this list.
If you have any questions about your membership of this list, or any other JiscMail
mailing lists you own, please contact [log in to unmask]
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