We are also a sixth form college and we do exactly the same as Marjanne apart from the fact that we do not collect a fee.  The college pays !!



Regards

Joyce Forster

Queen Elizabeth Sixth Form College



-----Original Message-----

From: The FE Exams Network mailing list [mailto:[log in to unmask]] On Behalf Of Marjanne WORSLEY

Sent: 04 November 2014 1:25 PM

To: [log in to unmask]

Subject: Re: Certificates



We are a sixth form college and our students do not all live locally. We collect a fee of £10 at the beginning of the two years which covers the mailings. We wait until we have collated all the certificates (almost done, hurrah!!) and our year 13s are invited to collect their AS certificates during the first week of December during lunchtime. Those certificates which are not collected will be kept until next year. All the A2 certificates and those from students who have left will be sent 'signed for'. If any certificates are returned we try to contact the student and will try to send it once more. If we cannot contact the student or the certificate is returned for a second time, we keep them for 5 years. After which they are destroyed. We do  not replace certificates, unless it is clearly our mistake that the certificates have gone missing. Very few certificates are returned.







Marjanne



Marjanne Worsley

Examinations Officer



Phone: 01444 446844

e-mail: [log in to unmask]



Central Sussex College - Sixth Form College Harlands Road Haywards Heath

RH16 1LT





>>> Duncan Buck <[log in to unmask]> 04/11/2014 13:07 >>>

We have one Exams team based at one of our five campuses spread around a large City with poor transport infrastructure, and have historically had issues when staff other than the Exams team were responsible for issuing certificates. Currently we are batching certificates up until we receive the certificate for the main learning aim (or it is set to no

achievement) at which point we post the certificates (with a few obvious

exceptions) by "normal" second class mail. Certificates that arrive subsequently are then posted upon receipt.



The objective is to avoid the student receiving multiple mailings and hence getting confused at a later date when they have can only find some of their certificates. Whilst there is a significant cost saving in terms of posting and time we have received a consistently poor service from "signed for" meaning where students have no one at home in the daytime and are then unable to get to the sorting office before the envelope is returned to a distant office in Belfast and disappears for many months resulting often in us having to replace the certificates. We do lose a few when using "normal" post, mainly due to incorrect addresses, but the a low percentage.



Regards



Duncan



From: The FE Exams Network mailing list

[mailto:[log in to unmask]] On Behalf Of Mark Tate

Sent: 04 November 2014 12:36

To: [log in to unmask]

Subject: Re: Certificates



I also stopped posting out majority of certificates this year (except internationals obviously and some of the Entry level type

qualifications) however because most certificates come in randomly depending when claimed, we don't have set collection dates. I just text the students using TxtTools for each certificate batch received.

Throughout the summer and autumn this worked well with steady stream of visitors rather than large groups at a time. The system gives reports on failed mobile numbers etc, so we can then email them as backup. Pick up rate is about 70% saving us a fortune in 'signed for' postage and hard backed envelopes.



Mark Tate

Examinations Officer

City of Bath College - J009 John Wood Building

01225 328662



P please consider the environment - do you really need to print this email?



From: The FE Exams Network mailing list

[mailto:[log in to unmask]] On Behalf Of Lorna Willmott

Sent: 04 November 2014 12:22

To:

[log in to unmask]<mailto:[log in to unmask]>

Subject: Certificates



Dear All



For the first time this year we're asking students to collect certificates in person rather than us posting them out.



Is anyone willing to share any posters they put up around campus to inform students of collection dates etc?



Thanks!



Lorna Willmott

Exams and Achievement Manager

Oaklands College,

St Albans Campus (Smallford) , Hatfield Road, St Albans , Hertfordshire , AL4 0JA , United Kingdom

Switchboard: (+44) (0)1727 737 000 , DDI: (+44) (0)1727 737078 ,

Mobile:

WWW: http://www.oaklands.ac.uk



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