We currently have a student handbook, and in that they are informed that
certificate will usually be available for collection 2 months after
their course has finished, which allows for later submissions by
lecturers to exams staff and also gives a bit of time to allow for
processing.
Regards,
Colin Humphreys
Rheolwr Cofrestru ac Asesu /Registrations and Assessments Manager
Coleg Morgannwg
Ffon/Tel:
Rhif Uniongyrchol/Direct Line: 01443 663242
Ffacs/Fax: 01443 663228
Ebost/email: [log in to unmask]
-----Original Message-----
From: The FE Exams Network mailing list
[mailto:[log in to unmask]] On Behalf Of Stephen Collinson
Sent: 29 June 2012 09:16
To: [log in to unmask]
Subject: Re: Maybe SPAM The recording of the posting of certificates
We also record all certificates posted on our MIS system but I might
want to change this for reasons already stated by others, missing in
post, etc.
For those of you who don't send out certificates to students, how do
they know when they are available to collect from you? Are they informed
by tutors or do you send out a standard letter perhaps?
Regards
Stephen
P Please consider the environment and don't print this email unless you
really need to.
Stephen Collinson - Examinations Officer
Direct: 01429 283814 | EMail: [log in to unmask]
Hartlepool College of Further Education, Stockton Street, Hartlepool
TS24 7NT | Switchboard : 01429 295 111 | http://www.hartlepoolfe.ac.uk/
This message is sent in confidence for the addressee only. It may
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From: The FE Exams Network mailing list
[mailto:[log in to unmask]] On Behalf Of Colin Humphreys
Sent: 29 June 2012 09:12
To: [log in to unmask]
Subject: Re: Maybe SPAM The recording of the posting of certificates
Hi Mandy,
We maintain an alphabetical signature 'book' for students who collect
their certificate - which is the norm. We only post out certificates
where students provide a SAE, as we have found in the past that they
have changed address without notifying us and the certificates end up
back with us. When they send a letter requesting we post the
certificate(s) to them, we note it in the signature book. This works
quite well for us.
Regards,
Colin Humphreys
Rheolwr Cofrestru ac Asesu /Registrations and Assessments Manager Coleg
Morgannwg
Ffon/Tel:
Rhif Uniongyrchol/Direct Line: 01443 663242
Ffacs/Fax: 01443 663228
Ebost/email: [log in to unmask]
-----Original Message-----
From: The FE Exams Network mailing list
[mailto:[log in to unmask]] On Behalf Of Mandy Ebrey
Sent: 28 June 2012 16:42
To: [log in to unmask]
Subject: Maybe SPAM The recording of the posting of certificates
Hi Everyone
I was just wondering how everyone kept a record of any certificates they
posted out to students.
At the moments we create a posting list which has the students address
and what certificate is being posted. This is then saved under the date
it has been posted out in the correct month. The list is printed and the
post office date stamp it for us.
We create a separate sheet for each qualification but if the student has
more than 1 certificate this is recorded on the same sheet. If a student
then phones up to enquire where their certificate is we check our post
list to see when it was posted and to what address.
I just wondered how everyone felt about the importance of keeping a
specific record of posting and how they did it.
Thanks
For example
Certified Mail 28th June 12
City & Guilds 3008-02 Level 2 Diploma in Hairdressing
John Smith Mary
Jones
Xxxxxx xxxxxx
Xxxxx xxxxxx
Xxxxx xxxxx
Sarah James
Xxxxxx
Xxxxxx
xxxxxx
Mandy Ebrey
Senior Exams Clerk
shrewsbury College
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possibility.
This message is sent in confidence for the addressee only. It may
contain confidential or sensitive information. The contents are not to
be disclosed to anyone other than the addressee. Unauthorised
recipients are requested to preserve this confidentiality and to advise
us of any errors in transmission. Thank you.
Please note that the College reserves the right to monitor emails for
the business purposes contained in the Telecommunications (Lawful
Business Practice) (Interception of Communications) Regulations 2000,
that is: to establish the existence of facts relevant to the business of
the College, to investigate or detect unauthorised use of the systems;
to maintain the effective operation of the system; to detect any
computer viruses; to check the mailbox of any absent employees; or to
prevent or detect a crime. To be able to exercise these rights, the
College must have made all reasonable attempts to inform every person
who may use the system that monitoring and interception may take place.
This College regards this notice to you as notification of such a
possibility.
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