During the EIUG conference (which BTW was the best EIUG conference
I've attended!) I was surprised to learn how many Agresso users there
are among Millennium libraries and also pleased (in a way) to find how
many libraries are pressured to use their institution's finance system
for ordering and invoice payament.

At Bangor we are already sending invoice data electronically from
Millennium to the university's Agresso system using the Output
Accounting Information product and a locally written interface. We
also use Extended Approval Plan and Edifact ordering to streamline the
acquisitions and cataloguing processes from selection to cataloguing
and invoice payment.

However, the University recently introduced a new set of financial procedure
("P2P" or Purchase to Pay) and has instructed all suppliers to send
invoices to the Finance Office rather than to individual departments.
In order for the system to work these invoices must quote Agresso
purchase order numbers.

I would be grateful to receive any information you might have on the
following:

1. Are you using the local PO# feature of Edifact ordering (or
something similar) to send Millennium as well as an alternative
purchase order number to your vendor? (This is a feature mentioned in
Innovative's Product Catalog.)

1a. If so, how is the local PO# generated and appended to Millennium
orders and what central financial system are you using?

2. If your institution pressured the library to order library material
and process invoices on the central finance system and you have
successfully convinced them that this would not be practical, please
let me know which accounting system your institution uses and any
other information which might be useful.

2a. In addition any argument you have used successfully would be appreciated.

We have already argued that it would not be feasible to order library
material on Agresso and process invoices without duplicating much of
the work and increasing our workload substantially. I am hoping that
examples from other institutions which have considered such an option
and decided not to pursue it would help our case.

Thanks in advance.

Mieko
-- 
Mieko Yamaguchi                       [log in to unmask]
Head of Collection Management         Phone: +44 (0)1248 382970
Bangor University Library             Fax:   +44 (0)1248 382979



Quoting "Brown, Alan" <[log in to unmask]>:

> Hi,
>
> I enjoyed the conference this year especially some of the discussions
> with regard to how to link with corporate finance. I know that some of
> us were being pressured more and more to use agresso order numbers etc.
> What we are using are Agresso "sign off orders", which are effectively
> an order for the entire value for a fund so that there is a 1 - 1
> mapping of agresso order numbers with our fund codes. We should then be
> able to export our invoice data so that the payments are placed against
> these sign off orders in agresso.
>
> I don't know if this an approach any-one else is using or if it is
> something that you could use, but we are hoping that it will work for us
> and it will save quite a lot of re-keying that we are doing already.
>
> regards
>
> Alan
>
> --
> Alan Brown
> Library Systems Liaison Officer
> Resource Services
> Bury Libraries
> Textile Hall
> Manchester Rd
> Bury
> BL9 0DG
> Tel 0161 253 5877
> Fax 0161 253 6003
> http://www.bury.gov.uk/libraries
> http://library.bury.gov.uk
>
> -----------------------------------------------------------------
> Why not visit our website www.bury.gov.uk
> -----------------------------------------------------------------









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