Dear All,

     Please find attached the weekly GridPP Project Management
Board Meeting minutes. The latest minutes can be found each week in:

http://ppewww.ph.gla.ac.uk/~doyle/GridPP/PMB/minutes/this-week.txt

(as well as being listed with other minutes e.g. 011126.txt).

     In addition, a draft document on GridPP High Level Deliverables is
attached for general input/comment on individual areas. This will be
discussed at the next PMB meeting, so comments appreciated by noon on
Monday to:
John Gordon <[log in to unmask]>

     This is one of the proposed documents to be presented to the
GridPP oversight committee and should reflect the overall aims of
the project. The deadline for the version for the oversight committee
is 5/12/01.

     Finally, many thanks to everyone for their input to the peer review
process.

            Cheers, Tony
________________________________________________________________________
Tony Doyle, GridPP Project Leader            Telephone: +44-141-330 5899
Rm 482, Kelvin Building                        Telefax: +44-141-330 5881
Dept of Physics and Astronomy           EMail: [log in to unmask]
University of Glasgow             Web: http://ppewww.ph.gla.ac.uk/~doyle
G12 8QQ, UK                                     Video - IP: 194.36.1.234
________________________________________________________________________




                 GridPP PMB Minutes 12 - 26th November 2001

                 ==========================================



Present: Roger Barlow (RB), Dave Britton (DB), Peter Clarke (PC), 

         Tony Doyle (TD), Neil Geddes (NG), John Gordon (JG), Steve Lloyd (SL), 

         Robin Middleton (RM)

    

Review of Actions

-----------------

1.11 There was no progress in reviewing alternatives, and (in view of all the

     other, higher priority, activity) no prospect of progress. It was therefore

     decided that, as any alternative would be at most marginally better, 

     MS Project would be used as the Project Management Tool.   Done.



5.7  PC had circulated a document on the TB composition, constitution, and 

     operation.  Many expressed a view that the activities described were

     extrememly important, but the differing roles of the TB and PMB were

     unclear. After much discussion it was decided that:

       The TB assesses deliverables and makes recommendations to the PMB.

       The PMB accepts or rejects deliverables

       The quarterly proforma structure was approved. 

       This process will start in Project Month 12

       The structure of the formal TB meeting was broadly approved.

       The proposed TB membership from DataGrid was broadly approved.

       However to keep numbers managable: (i) the DataGrid membership

       should be contained by a minimum set; (ii) the Experiments should

       not have individual members but be represented by the EB chair and

       deputy, at any rate for the present.

       PC and RM meet on Wednesday to refine the technical reporting

       tools, based on DataGrid reporting.

       PC will develop the draft document and continue to circulate

       within the PMB. 

       Following this, PC will also circulate proposed reporting

       mechanisms to a technical list for comment.

       It should be discussed with the oversight committee. 

       The TB can then be set up.



9.1  Definition of High level deliverables. Done. TD draft has been circulated.

     Comments required by Thursday (esp. from JG) 



9.2   Dave Kelsey will be responsible for resource management at RAL this year.

      (This does not include the travel budget, which is managed by RM).

      DB is in contact with Dave Kelsey to incorporate RAL input prior to

      the oversight committee. 

      Done



9.3   BaBar UK Tier A proposal had been circulated. This proposes a long term

      (3-4 year) commitment to the Tier A centre which has got to be approved 

      by Ken. The BaBar/LHC share needs careful wording.  Other comments can 

      be sent to RB by email. RB to keep the PMB informed.



10.1 Ongoing.



11.1 RM raised the profiling of EU-finded effort for WP3. The PMB agreed that,

     if a suitable additional candidate could be found during the current

     recruitment, and that the EU approved the re-profiling of WP3 effort,

     then an additional 2-year RAL appointment would clearly be useful to the

     project.  Ongoing.



11.2 Ongoing 



11.3 Ongoing



11.4 Ongoing



TD noted issues arising with respect to the current tender process. In

general, the groups of Institutes representing the UK collaboratons were

responding prior to the 30th November deadline with internal deadlines - a

process which was encouraged by the PMB.





Actions

10.1   ALL: provide input for discussion of format of documents required by

       the Oversight committee.



11.1   RPM: report back UK EDG work by 5th dec



11.2   PC: propose TC reporting mechanism by 5th Dec



11.4   RM: to update jobs spreadsheet before PSRC meeting on 7th Dec.



12.1   PC: develop TB document and circulate, leading to establishment of TB. 



12.2   PC: discuss TB document with oversight committee 



12.3   PC and RM: implement formal quarterly reporting for Datagrid posts

        for Month 12.



12.4   JG+ALL: comment on HLD dcoument by Thursday.



12.5   RB: keep PMB informed of Babar Tier A negotiations