Third (and longest) section of our proposal is as follows. This is the text
for Annexes to be added to the end of each IFA Standard.
"
1) Suggested new annexes to each standard
a) Annexe XX for Desk Based Evaluation
"Projects vary in their organisation and implementation, even where
standards and best practice are employed. This annexe thus provides a
checklist for the types of data to be included in the digital archive of a
desk-based evaluation. Where that data does not exist it need not be
created. Where it is not available in digital format, it need not be
digitised. The archive has two components: the minimum archive is the index
level record; with other materials as appropriate. Thus, the archive should
consist of:
1. Index level record
The exact content and structure of that record should be agreed with the
local agencies and identified in the project design. Local circumstances
will dictate form of delivery, though digital supply should be preferred, in
order that the record may be appended to existing databases without the need
for manual data entry.
2. Other associated data sets
Other associated data sets as identified in the project design, such as
project specification document, project design document and desk based
evaluation report. If other forms of digital data, such as GIS or databases
are used, these should also be supplied. The precise composition of the
archive will vary with local circumstances.
Data creation
All data created as part of a project should follow standards and guidelines
for good practice. Data that is being deposited in a digital archive and
should be supplied in a form consistent with that archive's deposition
guidelines.
Further guidance on the management and archiving of digital data can be
obtained from the Archaeology Data Service, summarised in part in the Guide
to Good Practice series. "Digital Archives from Excavation and Fieldwork:
Guide to Good Practice" is the most immediately relevant volume for desk
based evaluations, though others may be more appropriate for the needs of
specific projects. Contact details for the Archaeology Data service are
included in Appendix 7"
b) Annexe XX for Field Evaluation
"Projects vary in their organisation and implementation, even where
standards and best practice are employed. This annexe thus provides a
checklist for the types of data to be included in the digital archive of a
field evaluation. Where that data does not exist it need not be created.
Where it is not available in digital format, it need not be digitised. The
archive has two components: the minimum archive is the index level record;
with other materials as appropriate. Thus, the archive should consist of:
1. Index level record (as a heading)
An index level record for the evaluation conforming to standards
agreed by local and national agencies. The exact content and structure
of that record should be agreed with the local agencies and identified
in the project design. Local circumstances will dictate form of delivery,
though
digital supply should be preferred, in order that the record may be
appended to existing databases without the need for manual data entry.
2. Other associated data sets
Other data sets as identified in the project design should be supplied, such
as project specification documents, project design documents, a desk based
evaluation report may be included in the archive, and a field evaluation
report. Data structure reports, plans, context records, photographs lists
of finds and geo-physical record should be supplied if available in digital
format. The precise composition of the archive will vary with local
circumstances.
Data Creation
All data created as part of a project should follow standards and guidelines
for good practice. Data that is being deposited in a digital archive and
should be supplied in a form consistent with that archive's deposition
guidelines.
Further guidance on the management and archiving of digital data can be
obtained from the Archaeology Data Service, summarised in part in the Guide
to Good Practice series. "Digital Archives from Excavation and Fieldwork:
Guide to Good Practice" is the most immediately relevant volume for field
evaluations, though others may be more appropriate for the needs of specific
projects. Contact details for the Archaeology Data service are included in
Appendix 7."
c) Annexe XX for Watching Brief
"Projects vary in their organisation and implementation, even where
standards and best practice are employed. This annexe thus provides a
checklist for the types of data to be included in the digital archive of a
watching brief. Where that data does not exist it need not be created.
Where it is not available in digital format, it need not be digitised. The
archive has two components: the minimum archive is the index level record;
with other materials as appropriate. Thus, the archive should consist of:
1. Index level record
An index level record for the evaluation conforming to standards
agreed by local and national agencies. The exact content and structure
of that record should be agreed with the local agencies and identified
in the project design. Local circumstances will dictate form of delivery
though digital supply should be preferred, in order that the record may be
appended to existing databases without the need for manual data entry.
2. Other associated data sets
Other associated data sets as identified in the project design should be
supplied, such as project specification documents, project design documents,
a desk based evaluation report (where this has not already been archived), a
field evaluation report and a watching brief report (consistent with other
sections of this standard). Where other records such as data structure
reports, plans, context records, photographs lists of finds and geo-physical
records are created, these should be supplied if available in digital
format. The precise composition of the archive will vary with local
circumstances.
Data Creation
All data created as part of a project should follow standards and guidelines
for good practice. Data that is being deposited in a digital archive and
should be supplied in a form consistent with that archive's deposition
guidelines.
Further guidance on the management and archiving of digital data can be
obtained from the Archaeology Data Service, summarised in part in the "Guide
to Good Practice" series. "Digital Archives from Excavation and Fieldwork:
Guide to Good Practice" is the most immediately relevant volume for watching
briefs, though others may be more appropriate for the needs of specific
projects. Contact details for the Archaeology Data service are included in
Appendix 7."
d) Annexe XX for Excavation
"Projects vary in their organisation and implementation, even where
standards and best practice are employed. This annexe thus provides a
checklist for the types of data to be included in the digital archive of an
excavation. Where that data does not exist it need not be created. Where it
is not available in digital format, it need not be digitised. The archive
has two components: the minimum archive is the index level record; with
other materials as appropriate. Thus, the archive should consist of:
1. Index level record
An index level record for the excavation conforming to standards
agreed by local and national agencies. The exact content and structure
of that record should be agreed with the local agencies and identified
in the project design. Local circumstances will dictate form of delivery
though digital supply should be preferred, in order that the record may be
appended to existing databases without the need for manual data entry.
2. Other associated data sets
Other associated data sets as identified in the project design should be
included
in the digital archive:
* project specification documents,
* updated project design documents,
* desk based evaluation report (where this has not already been
* archived),
* field evaluation report (where this has not already been archived),
* watching brief report (where this has not already been archived),
* post excavation assessment report,
* comprehensive excavation report and site matrix,
* specialist databases,
* digital images,
* geo-spatial data sets including any digitised plans or maps.
The precise composition of the archive will vary with local
circumstances.
Data Creation
All data created as part of a project should follow standards and guidelines
for good practice. Data that is being deposited in a digital archive and
should be supplied in a form consistent with that archive's deposition
guidelines.
Further guidance on the management and archiving of digital data can be
obtained from the Archaeology Data Service, summarised in part in the "Guide
to Good Practice" series. "Digital Archives from Excavation and Fieldwork:
Guide to Good Practice" is the most immediately relevant volume for watching
briefs, though others may be more appropriate for the needs of specific
projects. Contact details for the Archaeology Data service are included in
Appendix 7."
e) Annexe XX for Building Investigation and recording
"Projects vary in their organisation and implementation, even where
standards and best practice are employed. This annexe thus provides a
checklist for the types of data to be included in the digital archive of a
building investigation. Where that data does not exist it need not be
created. Where it is not available in digital format, it need not be
digitised. The archive has two components: the minimum archive is the index
level record; with other materials as appropriate. Thus, the archive should
consist of:
1. Index level record
An index level record for the excavation conforming to standards
agreed by local and national agencies. The exact content and structure
of that record should be agreed with the local agencies and identified
in the project design. Local circumstances will dictate form of delivery
though digital supply should be preferred, in order that the record may be
appended to existing databases without the need for manual data entry.
2. Other associated data sets should be included in the digital archive,
such as project specification documents, project design documents, a desk
based
evaluation report (where this has not already been archived), and a
Building or standing structure report. Analytical drawings, rectified
photographs, interpretative or detailed drawings, survey data or detailed
illustrations should also be supplied if available in digital format. The
precise composition of the archive will vary with local circumstances.
Data Creation
All data created as part of a project should follow standards and guidelines
for good practice. Data that is being deposited in a digital archive and
should be supplied in a form consistent with that archive's deposition
guidelines.
Further guidance on the management and archiving of digital data can be
obtained from the Archaeology Data Service, summarised in part in the Guide
to Good Practice series. "Digital Archives from Excavation and Fieldwork:
Guide to Good Practice" and "CAD: Guide to Good Practice" are the most
immediately relevant volumes for building surveys, though others may be more
appropriate for the needs of specific projects.
Contact details for the Archaeology Data service are included in
Appendix 7."
"
Edmund Lee
FISH Coordinator
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Find out more about FISH, the Forum on Information Standards in Heritage at
its email discussion group at
www.jiscmail.ac.uk/lists/fish/
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