Hi There,
We send all letters like this to our 'data protection officer' within the Company, they then inform us of what data to collect and where & whom to send it to. We charge £10 for this as a Company.
Terri
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-----Original Message-----
From: [log in to unmask] [mailto:[log in to unmask]] On Behalf Of Sandra Edwards
Sent: 21 June 2011 12:56
To: [log in to unmask]
Subject: Re: [OCC-HEALTH] Employee requesting OH file
Data Protection Act applies
SE Edwards
BSc(Hons) SCPHN (OH). PGCE. Dip HE. RGN.
City of Bradford Metropolitan District Council; Department of Business Support, 6th Floor City Exchange, Bradford, BD1 5SG
Email: [log in to unmask]
Strategic Support ● Commissioning/Procurement ● Human Resources
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-----Original Message-----
From: [log in to unmask] [mailto:[log in to unmask]] On Behalf Of Hazel Archer
Sent: 21 June 2011 12:03
To: [log in to unmask]
Subject: Re: [OCC-HEALTH] Employee requesting OH file
Hi Lesley
I too have never had such a request but we do have a policy where individuals can obtain a copy of their notes. However there is a charge for this.
Cheers H
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-----Original Message-----
From: [log in to unmask] [mailto:[log in to unmask]] On Behalf Of Lesley Bamford
Sent: 21 June 2011 11:52
To: [log in to unmask]
Subject: [OCC-HEALTH] Employee requesting OH file
Hi All,
I am hoping for your sound advice as per usual on this one please.
I have never had a request like this before and think I know what to do but your advice and experience would be reallly appreciated.
The HR dept have had a request for copies of the HR and OH file of an individual that has been dismissed. The request is in the form of a letter direct from the individual. Obviously I need to see the letter and I would send any OH info directly to the individual but would you send the whole file including your written notes? I do not have any objections to the individual seeing these- I was very supportive!
Thank you in anticipation for your help and advice.
Kind Regards
Lesley
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