The following are the contents of a mailing currently being prepared for posting to all HE, FE, and Ireland sites. Full details will be made available on the CHEST web site as soon as resources permit. In the meantime sites wishing to participate may use the forms included at the end of this message. Please circulate this message to any other lists you consider appropriate. Regards Judy CHEST Mailing No. 1/98 10 February 1998 To: All CHEST Site Contacts at HE and FE Institutions All CHEST (Ireland) Contacts Associated Sites (as authorised by Bartholomews) SURFdiensten and other European Academic Sites Dear Colleague BARTHOLOMEW DIGITAL MAPS ON CD-ROM CHEST is pleased to announce that it has reached agreement with HarperCollinsPublishers Ltd (Bartholomew) for the provision of Bartholomew Digital Maps on CD-ROM to Institutions within Higher and Further Education. In addition to the databases provided under a Site Licence Agreement (see Mailing 6/95), Bartholomew is now offering Digital Maps of Great Britain and London on CD-ROM, containing more detailed data (including Raster data) not supplied in the products covered by the Site Licence Agreement. The CD-ROMs are offered to sites as separate products and a licence for the full Digital Data is NOT a pre-requisite for the purchase of the CD-ROMs, although existing licensees will receive a preferential discount in recognition of the fact that they are already licensed for the vector data. The offer is valid until 19th March 2000. Sites wishing to become licensed will be required to complete a Commitment to Participate Form and a CHEST/Bartholomew CD-ROM Order Form (attached) listing the product(s) required. On receipt of the above forms, CHEST will distribute the media. Licence generation will be carried out by CHEST upon receipt of a licence request form generated from the CD-ROM following installation at the licensed site. Full details of this Offer are given in the attached Overview, and product brochure. Sample data can be viewed at Bartholomew web site: http://www.geo.ed.ac.uk/~barts_twr/down.html Yours sincerely, Judy Adams Contracts Officer, CHEST CHEST / BARTHOLOMEW Offer CHEST MAILING REF: 1/98 Datasets Offer Overview BARTHOLOMEW DIGITAL MAPS ON CD-ROMS CD-ROMS CONTAINING 1:250,000 MAPS (INCLUDING RASTER DATA) INCLUDES DATA NOT AVAILABLE UNDER THE SITE LICENCE AGREEMENT 1. Offer Details (i) Product full name CD-ROMs containing: 1. Bartholomew GB maps 1:250,000 including Postcode boundaries option 2. Bartholomew London Raster maps 1:20,000 including Greater London and Central London Street Gazetteer 3. Central London Raster with Street Gazetteer only (ii) Product owner HarperCollinsPublishers Limited (iii) Product supplier HarperCollinsCartographic (Bartholomew) (iv) Offer Period Sites may purchase these products during the period of the formal Agreement between The University of Bath (CHEST) and Bartholomew, the Cartographic Division of HarperCollinsPublishers Ltd, which currently runs to 19th March 2000. The Offer to which this refers is a formal Offer between The University of Bath (CHEST) and Bartholomew. (v) Institution Commitment Period This an offer with no commitment period. Sites may purchase the products at any time during the life-time of the offer. 2. Eligible Sites All Institutions of Higher and Further Education, in the United Kingdom and Ireland, some CHEST Associated Sites, certain European Academic Sites (details on request) and SURFdiensten in The Netherlands. 3. Background Detail / Community Evaluation The current Agreement between CHEST and Bartholomew provides a collection of Digital Maps, which are offered for use until 19th March 2000. This additional offer is for the provision of CD-ROMs containing more detailed data (including Raster data) not supplied in the products covered by the Site Licence Agreement. The CD-ROMs are offered to sites as separate products and a licence for the full Digital Data is NOT a pre-requisite for the purchase of the CD-ROMs, although existing licensees will receive a preferential discount in recognition of the fact that they are already licensed for the vector data. Sites which have an earlier version of the GB CD-ROM (v1.0) will receive a discount on their master GB CD-ROM, if they upgrade through joining this offer. Prior to the negotiations with CHEST, the GB CD-ROM had already been offered at discount to the Academic Community and a number of sites have taken advantage of this special pricing. Bartholomew now wishes to make the CD-ROMs available on more cost effective terms through a lower pricing structure, subject to the distribution and licence generation being handled by CHEST. 4. Products Covered CD-ROMs containing: 1. Bartholomew GB maps 1:250,000 including Postcode boundaries option 2. Bartholomew London Raster maps 1:20,000 including Greater London and Central London with Street Gazetteer 3. Central London Raster with Street Gazetteer only 5. Product Description The standard GB dataset includes a subset of the Bartholomew 1:250,000 vector database in MapInfo, ArcView, Atlas GIS and AutoCAD formats, including: * County boundaries (regional boundaries for Scotland) * Motorways * Primary routes * A and B roads * 27,000 settlements * Postcode area boundaries (e.g. BA using the Bath University Post Code BA2 7AY). Postcode district and sector boundaries (e.g. BA2 7), available on the CD-ROM, are at extra cost. The London CD-ROM includes Greater London and Central London Street Gazetteer Raster data at 1:20,000. Central London data can be purchased separately, if required. The CD-ROMs also have an integral installation program for copying all or part of the purchased data onto hard disk, plus comprehensive on-line help. See Mailing 6/95 for details of the other databases offered by Bartholomew under a Site Licence Agreement. 6. Database Format The matching colour raster backdrops are in standard TIFF format, and comprise 256 colour raster tiles with their associated real world co-ordinate files. 7. Requirements To use Bartholomew Maps on CD-ROM you will require a PC with minimum of 386 processor, Windows NT, Windows 95 or Windows 3.1, 4Mb of RAM and a minimum of 25Mb of free hard disk capacity, a CD-ROM drive and application software to use one of the data formats. To improve the performance of the raster image display, it will be necessary to copy the data from the CD-ROMs on to a hard disk which will require access to approximately 1Gb of free disk space if the whole of the country is required. 8. Year 2000 Compliance This is raw data and is not date reliant. Sites are advised to ensure that any software used to manipulate the data is Year 2000 Compliant. 9. Institution Evaluation Sample vector data sets and raster maps can be accessed from Bartholomew web page: http://www.geo.ed.ac.uk/~barts_twr/down.html Providing you are running one of the requisite database formats (MapInfo or ArcInfo), you can use this data to assess the quality and suitability of the data. 10. Licence Type Normal CHEST terms and conditions of use. The CD-ROMs may be copied to hard disk for network use at any Licensed Institution and for use by any member of staff or student in accordance with the standard "Code of Conduct" for the Use of Software or Datasets (see "11. Personal Licences" below). 11. Personal Licences Personal licences are not available under this offer. However, sites may purchase unencrypted copies of the CD-ROMs for loan to staff and students for running on their home machines. See "Pricing" for cost of loan copies. Sites are reminded that in accordance with the terms and conditions of the licence the Licensed Site is responsible for taking reasonable steps to ensure that all data from loaned copies is removed from personal systems at the end of the course/period of employment. 12. Post Termination of Offer Period The provision of the CD-ROMs is not limited to an agreement period. Once purchased, use is licensed in perpetuity. 13. Product Documentation The CD-ROMs contain a comprehensive on-line help. No printed documentation is provided. 14. Right to Copy Documentation Sites may print and make copies of the on-line help as required. 15. Training and Training Materials No training or training materials are provided under this Offer. 16. Updates There is no automatic upgrade provided under this Offer. As new releases are made available commercially, they will be announced on the chest-bartholomews mailbase list and sites may, if they wish, purchase new CD-ROMs. The provision of upgrades will be dependant upon the return to CHEST of previously licensed CD-ROM(s). Alternatively sites will be required to confirm in writing that the CD-ROM(s) have been destroyed. Sites which have an earlier version of the GB CD-ROM (v1.0) purchased direct from Bartholomew, will receive a discount on their master GB CD-ROM, if they upgrade through this offer. A copy of the original CD-ROM delivery note, or return of the old media will be required as proof of prior ownership. 17. Support It is not anticipated that support will be required for these products. A discussion list already exists on mailbase. This is called:- chest-bartholomews@mailbase Anyone in the community may subscribe to this list (whether or not from a participating site). To join the list send an email to: mailbase@mailbase with the one line: join chest-bartholomews <first name> <last name> e.g. join chest-bartholomews Nigel Lodge Note that this list is for discussion and whilst Bartholomew may subscribe to the list it is not a formal support route. Technical Contacts are advised to subscribe to this list, as it is used by CHEST to communicate with licensed sites regarding new releases, etc. 18. Pricing The charges for the provision of the CD-ROM(s) and licence to run the product(s) are as follows: Product Licensed Unlicensed Additional Sites Sites Master CDs GB-CD #300 #450 #150 GB-CD upgrade from v1.0 (previous owners only) #150 #150 #150 Postal District/Sector Boundaries #500 #500 #250 Postcode to District level only #250 #250 #125 Greater London Raster with Street Gazetteer* #600 #750 #300 Central London Raster with Street Gazetteer #200 #300 #100 "Loan" CD-ROM(s) #15 each #15 each #15 each Updates (when available) #15 each #15 each #15 each * Includes Central London 19. Payment Terms Sites will be invoiced by CHEST for the cost of the initial CD-ROM(s) when the licence request has been processed. Additional copies will be provided, and charged for, by CHEST on receipt of a CHEST/Bartholomew CD-ROM Order Form and official Purchase Order. All payments must be made to the "University of Bath (CHEST)" within 30 calendar days of the date of invoice. 20. Method of Delivery of Product: CD-ROM(s) will be delivered on receipt of a Commitment Form, CHEST/Bartholomew CD-ROM Order Form and official Purchase Order stating the product(s) required. The master products are protected by licence-generating software. CHEST will "unlock" the licensed product(s) on receipt of a licence request form generated from the CD-ROM(s). The licence key will be returned to the site, by fax. The supply and unlocking of additional copies will also be the responsibility of CHEST. The master CD-ROM(s) must be installed on a server for distribution purposes. Additional master CD-ROMs may be purchased for installation at campuses where networking is not available. 21. WWW Addresses a) Offer information and forms: http://www.chest.ac.uk/datasets/bartsgbcd/contents.html b) Supplier home page: http://www.harpercollins.co.uk/maps c) Sample data: http://www.geo.ed.ac.uk/~barts_twr/down.html 22. Action to Participate and How to Place an Order: Complete the attached Commitment to Participate Form (*) and return it, together with a completed CHEST/Bartholomew CD-ROM Order Form and official Purchase Order stating product(s) required, to: CHEST & NISS Centre Computing Services Bath University Claverton Down Bath, BA2 7AY You will then be sent the master CD-ROM(s) . (*: This is a commitment to the CD-ROMs only. If the full Bartholomew Digital Map Data Site Licence is required, please see CHEST Mailing 6/95. ) 23. Form for Commitment to Participate See attached.