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Hi Alexander,

Thanks for your reply. I am pleased the discuss the issue.

Our hypothesis is, to ensure the trustworthiness by preserving the core attributes of the records as a metadata. These attributes are derived from diplomatic features of the records like that creator, author, context, structure and content. We think that, if we preserve the context of the record, by encapsulating these features as a metadata, from the beginning of the creation, we can ensure the trustworthiness. Regarding this question, we should examine how we can do it?

Our colleague Euan Cochrane stated emulation can be the best way, then I did ask him, if there is any archival institution doing emulation of EDRMS, then we decided to ask our colleagues via e-mail lists.

Many of our colleagues stated, emulation is expensive and it do not guarentee the integrity, authenticitiy and reliability of the records from beginning of the creation up to date.

As you mention using audit trails as a trustworthiness evaluation, we are working on it how we can do it with precious scholar Dr. Bahattin Yalcinkaya from Marmara University. I think you know the standard of ISO 17068:2017 brings some criteria for the trusted third party repositories but I did not encounter any study about it. We will be pleased to study on this issue together after my PhD.

Best wishes

Özhan

Roberts A.L. <[log in to unmask]>, 3 Eyl 2018 Pzt, 19:13 tarihinde şunu yazdı:

Hi Özhan,

Thanks for sharing, your PhD topic sounds very interesting. What would the principal driver be for emulating the EDRMS rather than just the documents? I assume it is to preserve the audit trail. Perhaps I might share some thoughts that could kick off discussion…?

We at Swansea University are certainly investigating containerisation of operating systems and their installed software environments in order to preserve other types of complex web based information systems (principally Digital Humanities websites). In my experience, emulation (principally of software) works great up to the point where there is a bug and then there is no substitute for the real thing. Emulation is also technically challenging when applied to EDRMS software due to its dependant parts. Most enterprise systems will comprise front end webservers, database back-end servers, search index servers, etc. All presenting themselves to the user as one system but in fact made up of highly dependant components. My most in depth recent experience of installing and managing an enterprise EDRMS is Microsoft SharePoint 2013 (now very old fashioned!) and its complex dependencies, by the way.

No doubt you will already be aware, that if you are looking to preserve the whole transaction history for a document from the point of creation to the final closed version then it is the database transaction records that get ‘played back’ via the EDRMS UI that provide the necessary audit trail. This trail of evidence is typically lost when exporting a document library, etc for backup/preservation purposes. You can export the ‘history’ for a file but this is an expensive operation to conduct at scale for limited value when calculating storage costs.

I’d be very interested to know a little more about how any proposed answer to the question of proof compared to the use of some kind of escrow arrangement involving a 3^rd party?

Best wishes
Alexander

From: Digital-Preservation Announcement and Information List <[log in to unmask]> On Behalf Of Özhan SAGLIK
Sent: 01 September 2018 11:43
To: [log in to unmask]
Subject: Emulating EDRMS

Dear colleagues,

I am Özhan Saglik, a PhD student at Istanbul University. My dissertation is about strengthening probative value of electronic records that created and received in the course of business activities.

Recent days we did discuss with Euan Cochrane (Digital preservation manager at Yale University) on how to ensure the evidentiary value of e-records are preserved. How can we provide the trustworthiness of e-records in the litigation? We wonder if the emulating EDRMS can be a solution.

Is there any institution working on emulating their EDRMS? Thoughts on the issue are welcomed.

Best regards

Özhan Saglik

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