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Thank you for your reply Ruth, that's very helpful.

Regards
Andrea

From: ProSolution Users Mailing List <[log in to unmask]> On Behalf Of Ruth Canham-James
Sent: 02 July 2018 10:16
To: [log in to unmask]
Subject: Re: ProSolution - ESFA Restriction Consent / GDPR Consent

Hello,

We still haven't downloaded this version yet after all the bugs it has to begin with.

What's the point of having separate fields if they're just going to copy over?

My opinion, and I feel very strongly about this, is that the ESFA contact options bear no relation whatsoever to any other contact permissions. I suspect I'll be hiding the "GDPR" fields if they're linked in this way. Honestly, I wasn't planning to use them anyway. The way we establish permission for the College to contact a student, is to explain that we will contact them using any of the contact methods they have provided (we have good reasons to do this that don't require consent). If they don't want us to email them, for example, they should not provide their email address at all. Having a whole page of contact tick boxes is just confusing and difficult to manage. People won't remember to refer to these fields when sending correspondence, which could lead to problems. It's easier to just entirely remove contact methods that we can't use. What's the point in holding an email address if you can't use it? If a student doesn't want us emailing them, I'm almost certain they won't want ESFA contacting them either, so not returning their email in the ILR will be fine.

If we ever sent Marketing stuff, we'd need consent for that, and would ask that separately.

Ruth

From: ProSolution Users Mailing List <[log in to unmask]<mailto:[log in to unmask]>> On Behalf Of Andrea Stewart
Sent: 02 July 2018 09:41
To: [log in to unmask]<mailto:[log in to unmask]>
Subject: ProSolution - ESFA Restriction Consent / GDPR Consent

Morning

Whilst preparing for Enrolment 2018 we have noticed that the data that is entered against the ESFA Restrictions on use of Learner Record - Allow Contact Post, Allow Contact Phone, Allow Contact Email page is directly copied into the GDPR Allow Contact - Allow Contact Post, Allow Contact Phone, Allow Contact Email and vice versa.

[cid:[log in to unmask]]

Unless we are completely misunderstanding how this all should work learners DO NOT have to opt in to the above ESFA fields therefore the fields above and the fields below cannot be connected...the fields below need to be completed separate to the ESFA fields.  If a student opts to NOT be contacted by the ESFA then we cannot contact them from a GDPR point of view with the way ProSolution works at the minute.

[cid:[log in to unmask]]

I have contacted Advanced and they say the two are connected.  Would anyone else mind sharing their views on whether this is correct or not.

Thank you in advance.
Regards
Andrea Stewart


Hartlepool College of Further Education




Andrea Stewart * Management Information Analyst & System Developer
[log in to unmask]<mailto:[log in to unmask]>
DDI: 01429 404052

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This mail list is run by users of the ProSolution Student Management & Information System and is not directly connected with Compass Computer Consultants. Please ensure that you test any ideas provided on this list on your TRAINING SYSTEM before implementing them on your LIVE SYSTEM. The owners of this list and Compass Computer Consultants Limited accept no liability for any loss resulting from this list. Should you be unsure, please contact ProSolution Support on 01928 725522 or email [log in to unmask]<mailto:[log in to unmask]>.

This mail list is run by users of the ProSolution Student Management & Information System and is not directly connected with Compass Computer Consultants. Please ensure that you test any ideas provided on this list on your TRAINING SYSTEM before implementing them on your LIVE SYSTEM. The owners of this list and Compass Computer Consultants Limited accept no liability for any loss resulting from this list.

Should you be unsure, please contact ProSolution Support on 01928 725522 or email [log in to unmask]