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I am aware that this has been a subject of debate over the years but couldn’t find anything recent on this list.
We post our degree results list on a noticeboard within the College (we are a single site institution) but in an area that is open to the public if they are visiting the building for any reason.
The lists are on display for a limited time period (4 hours), the students are not listed by name but using their ID number; however as this includes the first three letters of the surname they are potentially identifiable at least by other students and members
of staff. The students are notified in the Student Information Handbook as to when and where the results will be published.
I have been contacted by the relative of a student who felt that we could be in breach of data protection legislation by publishing the lists in this way. I have done some (limited) research
using Google and found details of several universities who do publish results lists, advice from the ICO about publishing examination results (but more in the context of schools publishing results in local newspapers) and an archived JISCLegal document which
advised that it is an acceptable practice for HEIs.
Having discussed this with colleagues we think that for the future we could amend our practice to anonymise the results more by using the number part only of the ID, making the information about
publication more explicit and offering an opportunity for students to opt out of having their results published (which isn’t in our current procedure). We would also post the lists in a restricted area of the College
I have not found anything indicating that the situation has changed as a result of GDPR and would be pleased to hear from others as to their practice and whether they have made any changes.
Thank you in advance
Anna Wright
College Librarian and Data Protection Officer
Royal Northern College of Music
124 Oxford Road
Manchester
M13 9RD
T 0161 907 5241
@RNCMLibrary @annamusiclib
President,
IAML (UK & Irl)
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