Tenders are invited for a Consultant Archivist to catalogue the archive backlog of The Physiological Society and the archive of Maureen Young, neo-natal physiologist (1915-2013) held by the Wellcome Library and contribute to the deployment of these collections as a public resource.
A qualified archivist with relevant professional experience is sought for this project. Candidates should have experience of cataloguing collections in various states of organisation.
The successful applicant will be engaged as a self-employed consultant, financed by The Physiological Society and based at the Wellcome Library, Euston Road, London.
The completion of the project is estimated at 24 weeks (6 months) and can be worked on a full-time or part-time basis. The start date is negotiable although project completion by the end of 2016 is desirable.
The appointed consultant will liaise with officials of The Physiological Society, other staff, persons and institutions as appropriate. The Wellcome Library will provide supervisory support, office facilities, infrastructure and packaging and preservation materials.
Detailed Position Description:
Position Title:                         Cataloguing Archivist (The Physiological Society)
Location:                                 Wellcome Library, 183 Euston Road, London, NW1 2BE
Length of Position:                24 weeks
Organisational Relationships: Working within the Wellcome Library’s Special Collections & Research team, liaising closely with the Archives Project Manager to ensure data consistency, reporting regularly to The Physiological Society.
Main Duties:
  1. To appraise, sort, arrange and catalogue (using Axiell Calm software) the uncatalogued archives of The Physiological Society that have been presented to the Wellcome Library since 2009 and which form additions to the existing catalogued archive (25 storage boxes plus digital and audio visual material).
  2. To integrate the additional material of The Physiological Society into the structure of the existing catalogue and to create new sections of the catalogue where necessary.
  3. To appraise, sort, arrange and catalogue (using Axiell Calm software) the uncatalogued archives of Maureen Young, donated to the Wellcome Library in 2014 (26 storage boxes).
  4. To develop and maintain a cataloguing schedule, to liaise regularly with, and report to, the Archives Project Manager overseeing the project and to provide progress reports to The Physiological Society, as required.
  5. To ensure data quality and compliance with Wellcome Library specifications and national and international standards, including ISAD(G), AACR2, MeSH and LCSH.
  6. To handle personal data in accordance with UK data protection legislation and the corporate policies of both The Physiological Society and the Wellcome Trust. In particular, to implement the Wellcome Library’s access policy Access to personal data within our research collections, including undertaking risk assessments and reviews for data protection and other ethical considerations. Applying appropriate restriction or closure periods where applicable.
  7. To re-house the records in preservation-quality folders and boxes, carrying out basic preservation tasks, identifying any items which require professional intervention or non-standard packaging, and liaising with the Wellcome Library’s Conservation and Preservation Department, as appropriate.
  8. To undertake appropriate activities to publicise the newly catalogued archives, such as through the preparation of blog posts.
  9. To read and comply with Wellcome Trust Health & Safety Policy, Information Security Policy and any other relevant policies and procedures.
  10. To undertake any other relevant duties that may be required from time to time.
Applicants are invited to submit bids specifying a total charge for their time to complete the project. Bids should take into account Archives and Records Association salary recommendations.
The closing date for bids is: Friday 18th March 2016
Bids, including a full C.V., should be submitted to the project lead with The Physiological Society: Jennie Wallace, HR Manager, The Physiological Society, Hodgkin Huxley House, 30 Farringdon Lane, London, EC1R 3AW. Email: [log in to unmask] 
Requests for a Person Specification or further information should be directed to Amanda Engineer, Archives Project Manager, Wellcome Library, [log in to unmask], 020 7611 7339
Interviews will be held early April 2016.
The Physiological Society is committed to equality and diversity in its employment. We welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.

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