If the data hasn’t changed, including no new opinions stated about the DS, then I would say not less than three months (so they would be outside that and it would be reasonable).  However, I would be inclined to reply that there had been no change to the data processed since dd/mm/yyyy being the date on which the SAR datawas extracted, which was supplied to you on dd/mm/yyyy.

One of my clients is dealing with the fifth SAR from an ex-employee which arrive some days after the DS has received the supply for the previous SAR.  The point here being that the data is ‘changing’ as the case continues.  On that basis, I have advised against pushing back.

M

We have received a SAR from as ex-employee requesting copies of emails.

We have already provided the data subject with hard copies of these emails (they picked them up in person), four months ago. They have now requested them again.

Is this deemed as a reasonable time period between requests? The data requested has not changed. I know the ICO states requests can be made at ‘reasonable intervals’ but I am not sure what this means.

If I refuse to supply how would I word any such “I won’t disclose again because” paragraph’?

Any comments appreciated.

Thanks.

Steve

________________________________________________________________________________________________________________________________________

Stephen Cotterill
Procurement & Technical Officer

DISCLAIMER:
This email and any attachments are confidential and intended solely for the use of the individual to whom it is addressed. If you are not the intended recipient be advised that you have received this email in error and that any use, dissemination, forwarding, printing or copying of this email is strictly prohibited.
If you have received this email in error please contact the IT Service Desk at Broxtowe Borough Council on [log in to unmask] or telephone 0115 917 3194.
Senders and recipients of email should be aware that, under current legislation, the contents may be monitored and will be retained. The contents of the email may have to be disclosed in response to a request.
This disclaimer confirms that this email message has been swept for the presence of computer viruses.

All archives of messages are stored permanently and are available to the world wide web community at large at http://www.jiscmail.ac.uk/lists/data-protection.html

Selected commands (the command has been filled in below in the body of the email if you are receiving emails in HTML format):

• Leaving this list: send leave data-protection to [log in to unmask]
• Suspending emails from all JISCMail lists: send SET * NOMAIL to [log in to unmask]
• To receive emails from this list in text format: send SET data-protection NOHTML to [log in to unmask]
• To receive emails from this list in HTML format: send SET data-protection HTML to [log in to unmask]

All user commands can be found at http://www.jiscmail.ac.uk/help/commandref.htm and are sent in the body of an otherwise blank email to [log in to unmask]

Any queries about sending or receiving messages please send to the list owner [log in to unmask]

(Please send all commands to [log in to unmask] not the list or the moderators, and all requests for technical help to [log in to unmask], the general office helpline)